Payroll Specialist - NA

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments.  

Job Summary:

The primary responsibility of this role is to perform all activities related to payroll processing for Solenis’ US and Canada population which is approximately 1450 employees. This individual serves as a payroll subject matter expert across HR and ensures operational excellence in payroll and time management systems and processes. The incumbent will perform a variety of tasks, including but not limited to: maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures. This role will also partner with the Finance and IT business functions to ensure operational excellence in the payroll function. The Payroll Specialist will also support other cross functional projects within HR as assigned.

Responsibilities: (Duties may vary)

· Under the direction of the payroll manager administer the payroll process weekly, biweekly and semi-monthly. Duties include but are not limited to importing, proofing, editing, processing and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions and manual payments consistent with federal, state and provincial wage and hour laws.

· Serve as subject matter expert for escalated employee issues related to the areas of payroll, taxes, and time and attendance system input. Understand Canadian payroll laws and regulations

· Processes employee data changes as needed for payroll processing purposes. Processes employee time & attendance data from the Kronos system to payroll and reconcile variances utilizing tools in the Time and Payroll systems.

· Serves as a 'super user' of Time & Payroll systems and tools in order to identify best practices, assesses functionality and system requirements, and recommends process improvements as applicable. Ensures data integrity for all HR processes and programs.

· Works with the global payroll team to identify and recommend plans, improvements, enhancements, and new applications to the payroll systems and processes. Collaborates with functional and technical staff to coordinate application of changes and responsible for documenting processes and results.

· Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation. Can serve as a liaison with third parties, vendors, and other stakeholders.

· Supports and/or leads special projects as directed. Conducts ad hoc analyses as applicable. Provides surge support for critical HR initiatives as needed.

· Administration of Canadian Benefits in partnership with benefits and the regional HR business partner.

· Serves as primary back up for US Payroll Specialist.

Requirements

· Bachelor’s degree from an accredited college, or equivalent experience/combined education;

· 5-10 years of experience processing payroll in the US and Canada

· Strong understanding of US payroll processes and regulations including understanding of HR system database design, structure, functions and processes, and experience with database tools.

· Extensive experience and knowledge in WorkDay payroll and Kronos time management systems as well as general computer skills, e.g. MS Project, Excel, Word, PowerPoint, SharePoint, etc.

· Strong organizational skills. Demonstrated ability to manage multiple assignments/projects, timelines and to identify project interdependencies, resource needs, potential risks/pitfalls and mitigation plans.

· Ability to exercise sound judgment and confidentiality in handling information and issues that arise while staying within defined policies and practices.

· Strong verbal and written communication skills.

Key Capabilities/Success Factors

· Excellent customer service capabilities and demonstrated high level of responsiveness. Ability to effectively respond to and interact with all levels of organizational staff.

· Strong analytical capabilities with the ability to independently use data and analysis to convey findings and recommendations to all levels within the organization. Ability to follow strategic direction and develop the critical path on how to complete assignments/initiatives.

· Acts as a champion for the commitment to operational excellence in the execution of strategies, initiatives, projects and processes.

· Flexible, innovative with the ability to excel in a fast paced, growth-oriented and time-critical environment. Ability to scale and quickly adapt as business needs change. Able to maintain productivity during times of change and potentially difficult business challenges.

· Ability to execute assignments or projects with excellence, minimal supervision or rework and resulting in high degree of accuracy and early/on-time delivery.

We understand that candidates will not meet every single desired qualification.  If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you. 

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include health, dental, vision and a defined contribution pension plan, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

Solenis is proud to be an equal opportunity employer. Applications from all qualified individuals are welcome, and will be considered without regard to any ground protected by human rights legislation, including race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, and disability. Solenis provides reasonable accommodation to individuals with disabilities in the recruitment process, and invites candidates to let us know about their accommodation needs.

Should you require assistance in applying to this opportunity, please reach out to Solenis Talent Acquisition at [email protected]