Payroll Specialist (Senior NA Payroll Specialist)
Who We Are
Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life’s other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms, and automation. For more information, please visit solera.com.
The Role
We require a proactive individual that has a focus on quality and will provide first-class end to end payroll processing in our Payroll department at the West Lake Office. These qualities enable the team to achieve its missions and meet its responsibilities to the people it employs by supporting their output and the achievement of business objectives.
Duties
- Ensures the accurate and timely processing of bi-weekly payroll(s) for both hourly and salaried employees in Canada and the USA.
- Manage the Time and Absence system for approximately 2,800 employees
- Process garnishments, employee tax and deduction elections
- Interact with employees to resolve any questions or concerns related to payroll.
- Act as point person for employer response to internal and external audits related to employees, payroll and/or benefits (i.e., Workers’ Compensation audit, payroll SOPs, unemployment claims, etc.)
- Establish controls and auditing practices to ensure regulatory compliance with Federal, State and Local regulations, ERISA, DOL, HIPAA, etc.
- Audit employee and employer tax data within HRIS system. Identify discrepancies and correct them prior to the quarter-end filings to ensure accuracy.
- Reconcile quarterly tax returns.
- Responsible for verifying employee W-2s & corrective W-2Cs
- Work directly with vendors as needed for troubleshooting and evaluation of system updates.
- Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.
- Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery; Completes routine and ad hoc reports.
- Follow established payroll processing guidelines, policies and procedures; periodically conduct training for Human Resources staff and Time and Absence Managers.
- Compile and analyze sensitive data to support various needs within the department or for external needs confidentially and securely.
- Prepare files for the Accounting Department: General Ledger, Headcount/Census reports, Accruals, etc.
- Other duties/projects as assigned.
EDUCATION And/or EXPERIENCE
- Bachelor’s degree and typically 3 – 6 years of direct Payroll experience, or equivalent combination of education and experience.
CERTIFICATIONS
- Payroll Org certification (CPP or FPC) preferred.
Computer Skills
- Must have proficient computer skills in Word, Excel, Access, and PowerPoint. Ability to perform basic Internet research is also preferred. Proficiency working in HRIS Systems (Workday and ADP preferred).
Mathematical Skills
- Strong aptitude with mathematical skills and data analysis
Special Requirements
- Exceptional attention to detail
- In-depth knowledge of payroll laws and regulations and other related areas of compliance
- Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience
- Experience with Workday HRIS; ADP WFN
- Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment
- Excellent interpersonal and communication skills with outstanding customer service skills
- Must be highly motivated, able to work independently and as a member of a team
- Ability to maintain a high level of confidentiality
- Ability to meet deadlines and sort through information to resolve complex and abstract issues, and reconcile complicated and detailed data
- Solid understanding of IRS & state record retention regulations
- Commitment to tasks, able to maintain composure during stressful situations
REGIONAL KNOWLEDGE
- Multi-state payroll & tax knowledge
Benefits
- Competitive Salary with Bonus Opportunities
- Paid Time Off
- Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)
- Flexible Spending and Health Savings Accounts
- Disability and Life Insurance
- 401(k) with Company Contribution
- Educational Tuition Reimbursement
- LOCATION in Westlake, TX office 100%
EQUAL OPPORTUNITY EMPLOYER
SOLERA HOLDINGS, INC., AND ITS US SUBSIDIARIES (TOGETHER, SOLERA) IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE FIRM'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW. THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.
What We Do
Solera is a leading global provider of integrated vehicle lifecycle and fleet management software-as-a-service, data, and services. Through four lines of business – vehicle claims, vehicle repairs, vehicle solutions and fleet solutions – Solera is home to many leading brands in the vehicle lifecycle ecosystem, including Identifix, Audatex, DealerSocket, Omnitracs, eDriving/Mentor, Explore, CAP HPI, Autodata, and others. Solera empowers its customers to succeed in the digital age by providing them with a “one-stop shop” solution that streamlines operations, offers data-driven analytics, and enhances customer engagement, which Solera believes helps customers drive sales, promote customer retention, and improve profit margins. Solera serves over 300,000 global customers and partners in 100+ countries. For more information, visit www.solera.com.
