As the Office Manager for Rockfon, you will own the employee office workplace experience by providing support for all office-related needs from floor to ceiling; ensure daily office activities run smoothly. Be a liaison to the management team in activities and task they need completed. This is an in-office role located in Chicago, by Midway airport.
Salary: $65,000 to $70,000
KEY RESPONSIBILITIES:
- Interface with GSP to execute and administer various programs, including cell phones, food/beverage programs, office supplies, leased autos, and others purchasing duties as needed. This may include ordering and distributing the purchases to the correct party(ies).
- Vendor Management
- BCD Travel Administrator – Primary contact and trainer for BCD travel tool. Make travel arrangements (primarily international) for employees and guests as needed.
- Plan/manage/run all internal and external company meetings/events. Includes: Holiday party, Summer Picnic, Birthday celebrations, Manager’s Meeting, Board Meetings, State of the Business, National Sales Meeting etc. Includes negotiating with vendors and making event planning decisions.
- Manage front desk operations and appearance of our reception area. Includes answering phone as needed and managing the flow of visitors in the office.
- Ensure proper maintenance and stocking of conference rooms and equipment.
- Arrange and oversee office repairs and services. Manage desk assignments and any changes needed.
- Responsible for the managing a budget and to properly delegate costs to other budgets.
- Ensure new employee physical workspace is prepared prior to new employee starting.
- Employee Recognition Program Administrator
- Support/nurture employee engagement and recognition
- Manage monthly snacks
- Manage ordering of holiday gifts
- Coordinate with HR as required for the distribution of employee programs (new hires, holiday & anniversary gifts, etc), onboarding, employee engagement and satisfaction
- Receive, coordinate and distribute mail.
- Provide assistance to management team as an executive assistant; coordinate meetings, plan travel, send communication on behalf of executives, etc.
- Other duties and projects as needed.
What you bring:
- Previous experience as either an office manager or executive assistant is required.
- Experience influencing others and utilizing internal network to get things done.
- Microsoft Office experience
- Ability to handle confidential information
- Self-driven and highly motivated individual
- Time-management and organization skills
- Interpersonal Skills
What we offer:
- Competitive Salary
- Generous Benefits - Effective your first day!
- Comprehensive Medical, Dental and Vision coverage
- Educational Assistance
- 401K Match - up to 6%
- No cost Life and Disability Programs
- Company provided Personal Protective Equipment
- Employee Assistance Program (EAP)
- Fitness reimbursement
- Work-Life Balance
- Paid Time Off (PTO)
- 12 Paid Holidays per year
- Paid Parental Leave
Who we are:
Founded in 1937 in Denmark, ROCKWOOL Group transforms volcanic rock into sustainable and innovative products that enhance lives and communities. With a global team of over 12,000 employees and 51 manufacturing facilities across 40+ countries, we are united by a shared mission: unlocking the natural power of stone to enrich modern living.
This role is part of our Rockfon business, a division of the ROCKWOOL Group. Rockfon delivers comprehensive ceiling system solutions, integrating stone wool and specialty metal ceiling panels with Chicago Metallic suspension systems, providing high-quality, sustainable offerings to our customers. To learn more, visit www.rockfon.com.
Top Skills
What We Do
We release the natural power of stone to enrich modern living.
ROCKWOOL Group is a focused industrial company with leading positions in insulation, acoustic ceilings and horticultural growing media based on proprietary stone wool technology. We harness the properties that nature has given us to create products for quality living.
Our products touch most aspects of everyday life. We offer carefully designed, innovative sustainable solutions for your comfort, safety and for the benefit of the environment.
ROCKWOOL Group's business portfolio consists of:
* ROCKWOOL® insulation solutions for buildings.
* ROCKWOOL® technical insulation solutions to both industry, marine and offshore.
* ROCKWOOL® core solutions tailor made stone wool products to be integrated into finished systems.
* Rockfon® acoustic ceilings and wall solutions.
* Rockpanel® cladding material.
* Grodan® growing media solutions for plants.
* Lapinus® solutions for applications such as friction, water management, tracks, coatings, gaskets.
At ROCKWOOL Group, we are committed to enriching the lives of everyone who experiences our product solutions. Our expertise is perfectly suited to tackle many of today’s biggest sustainability and development challenges, from energy consumption and noise pollution to fire resilience, water scarcity and flooding. Our range of products reflects the diversity of the world’s needs, supporting our stakeholders in reducing their own carbon footprint along the way.
Stone wool is a versatile material and forms the basis of all our businesses. With around 12,200 colleagues in 40 countries, we are the world leader in stone wool solutions, from building insulation to acoustic ceilings, external cladding systems to horticultural solutions, engineered fibres for industrial use to insulation for the process industry and marine & offshore
