Job Description Summary
Responsible for the coordination of administrative functions for the Human Resources Department. Works closely with the Director of Human Resources, HR Manager, and Total Rewards Manager to ensure the duties and responsibilities of this position are being met. These include having a focused and disciplined approach with an eye toward compliance with University policies, regulations, laws and other procedures, driving for results, delivering excellent customer service, emphasizing communication, recognition, teamwork and collaboration, seeking ways to support and develop standardized processes and common procedures, and an unwavering attention to growth and development in self and internal clients.
Job Description
Duties and Tasks:
- Answers and directs departmental phone calls
- Monitors the Human Resources inbox and delegates requests to the appropriate HR staff member
- Responds to general employee inquires relating to various payroll, benefits, and HR issues
- Performs administrative and record-keeping changes in Workday related to personal contact information, direct deposit, etc.
- Process tuition remission forms
- Process motor vehicle record forms (MVR)
- Completes employment verifications
- Completes unemployment claims
- Assist with biweekly payroll reporting and monitoring
- Assist Total Rewards team and HR Operations Team with HR Event Planning (NEO, Community Day, Benefit Events, etc.)
- Organize and maintain permanent department files
- Supports HR Business Partners with Student Hiring
- Submit and track work orders and purchase requisitions
- Reserve rooms for department meetings
- Process incoming and outgoing mail
- Other duties as assigned
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge:
- Associates degree from a regionally accredited institution in Human Resources or closely related field required; Bachelor’s degree preferred
- Two to four years of experience in Human Resources or related field preferred
- Any equivalent combination of education and experience and training that provides the required knowledge, skills, and abilities
Skills:
- Excellent English verbal and written communication skills; bilingual in Spanish is preferred
- Strong customer service skills
- Strong interpersonal skills with both faculty and staff population
- Superior organization, prioritization, and self-motivational skills
- Strong computer literacy skills with MS Office suite
Abilities:
- Ability to interact effectively as a member of a team and work collaboratively with other departments
- Ability to listen to customers (e.g. staff, students, etc.) and to understand and respond positively to their requests
- Ability to manage multiple tasks independently and prioritize projects and tasks
- Ability to manage multiple tasks and successfully meet deadlines
- Ability to maintain the highest degree of confidentiality and professional discretion
ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
- FREE Tuition - Employee, Spouse, and Dependents*
- Tuition Exchange Opportunity - Dependent of Employees*
- Generous Paid Leave - Sick, Vacation, and Holidays
- Comprehensive Group Health Plan (Medical, Dental, and Vision)
- Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
- Employer-provided life insurance
- Discounted On-Campus Dining Meal Plans
- Nationwide Pet Insurance
- Flexible Spending Accounts
- 403b Retirement Plan
- Wellness Center
*Eligibility based on meeting required service period
Top Skills
What We Do
Saint Leo University is one of the largest Catholic universities in the nation, offering 57 undergraduate and graduate-level degree programs to more than 18,200 students each year. Founded in 1889 by Benedictine monks, the private, nonprofit university is known for providing a values-based education to learners of all backgrounds and ages in the liberal arts tradition. Saint Leo is regionally accredited and offers a residential campus in the Tampa Bay region of Florida, 16 education centers in five states, and an online program for students anywhere. The university is home to more than 98,000 alumni.
Learn more at saintleo.edu.
