Administrative Assistant – Junior

If you have the required experience and are available for new opportunities, please send the following documents at ajandekar@smsoftconsulting.com by Friday, March 07, 2025 at 4:00 PM EST Below you can find some brief information.
Job Title: GOAPRDJP00000550 - Administrative Assistant – Junior
Client: Government of Alberta
Work Location: Suite #1100, 400 - 4 Avenue S, Alberta Justice, Lethbridge, Alberta, CAN, Onsite
Estimated Start Date: 07/04/2025
Estimated End Date: 31/07/2025
#Business Days: 81.00
Estimated Hours per Day: 7.25
Maximum Duration of Extension: 12 Months
Note:
Suite #709, 400 - 4 Avenue S.-Lethbridge
Description
We are looking to find an administrative Assistant to support a team of Child Care Connect Licensing Officers and Supervisors in Lethbridge, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing various administrative activities.
Duties will include the following but are not limited to:

• Proofing and formatting word documents.
• Record and track information in Excel and create Pivot Tables.
• Answer phone calls, responding to email enquiries, provide applicants and the public with the appropriate documents and refer callers to the appropriate areas, and forward email packages.
• Create documents and memos as required.
• Data Entry of information into tracker and computer system.
• Organize events, coordinate meetings through Teams.
• Copy, scan, file and perform records management of physical and digital documents.
• Act as a point of contact for any clients.
• Take meeting minutes.
• Register applicant for workshop sessions.
• Issue Receipts.
• Transcribe phone voicemails messages into tracking systems.
• Triage phone calls when the new phone system is in place.