Trademark Docketing Specialist

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Trademark Docketing Specialist open to our Chicago, Las Vegas and Atlanta office locations. We offer competitive compensation and an excellent benefits package.

Position Summary:
The Trademark Docketing Specialist is responsible for handling the Trademark Docketing for a multi-national law firm, working directly with IP/Trademark attorneys, foreign filing specialist(s) and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled.  This position will support all aspects of U.S. and foreign docketing, trademarks, copyrights, domain names and TTAB to accurately identify docketing deadlines for the benefit of our clients and the firm. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

•    Responsible for quality control, daily maintenance and operation of the firm's docketing system
•    Manages trademark dockets
•    Reviews mail and specific relevant docket deadlines and inputs into docketing system
•    Maintains and organizes client files and electronic databases
•    Monitors the status of client files and tasks
•    Researches on trademark databases for due diligence purposes
•    Works with IP attorneys on various dedicated projects as required
•    Performs administrative tasks for IP department
•    Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

•    Must have extensive knowledge of U.S. and foreign patents and Trademarks 
•    Must exhibit strong substantive knowledge of trademark docketing requirements
•    Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
•    Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
•    High attention to detail, outstanding organizational skills and the ability to manage time effectively
•    Ability to shift priorities and manage change with a positive outcome
•    Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
•    Ability and willingness to proactively seek out additional projects and tasks
•    Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
•    Ability to perform physical activities that require considerable use of whole body, such as climbing, carrying, bending, lifting, pulling, pushing, balancing, stooping, overhead reaching, handling of heavy objects (minimum 20 lbs.), walking and standing long periods of time

Qualifications & Prior Experience:

•    Bachelor’s degree or equivalent work experience is required 
•    Minimum 3 years of relevant work experience in a professional environment 
•    A desire to learn, work hard, and take initiative is mandatory
•    Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
•    Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
•    Exceptional computer skills with the ability to learn new software applications quickly, Anaqua experience a plus
 

The expected pay range for this position is:

$37.44 - $43.59 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.