Temporary Office Services Assistant

Job Description Summary:

Fenwick is seeking a Temporary (estimated 6 months) Office Services Assistant in its New York office. Under general supervision and according to established policies and procedures, the Office Services Assistant will provide a variety of office services and facilities services to New York personnel.
This is a 100% onsite position. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 8:00 am - 5:00 pm.

Job Description:

• Completes specialized or complex copy projects for attorneys and staff as requested.
• Collects, sorts, routes, and/or delivers mail including pouch and interoffice distributions.
• Receives and distributes office supplies, including special orders for supplies and equipment.
• Organizes and stocks new employee and visitor offices and workstations.
• Maintains adequate supply of standard office supplies in all satellite copy/fax areas.
• Organizes office supplies in all satellite copy/fax areas so they are visible and easy to find.
• Assists with kitchen and conference room maintenance, as directed.
• Back-up reception services. Greets and directs visiting attorneys, clients, and guests.
• Assists with general conference room set-ups and clean-ups (equipment, office supplies and food and beverage service) and restocks beverages and office supplies in conference rooms, as necessary.
• Responds, through “NY Facilities” email address, to requests for assistance with office services related projects.
• Participates as a team member on numerous special projects, as requested.
• Maintains regular communication with personnel at all levels.
• Performs other related duties as assigned.

Desired Skills and Qualifications:

• Strong customer service orientation.
• Ability to follow instructions and procedures.
• Works well with others in a team environment.
• Willingness and ability to walk between conference rooms, utility rooms and kitchens throughout the day.
• Ability to effectively communicate with staff and vendors about set-up and clean-up requirements.
• Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
• Ability to work overtime as needed to ensure adequate coverage.
• Willingness to periodically alter schedule to meet the needs of the department.
• Computer proficient, with the ability to utilize MS Office.

Reporting to the Senior Facilities Manager, the qualified candidate will have some experience in one or more of the following areas: catering, mail services, copy/fax/scan services, or reception duties. Some college preferred.

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.

The anticipated range for this position is:

$51,000 - $69,000

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance.  Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.