Facilities Assistant - Porter

New York Office Porter – Brunswick Group, LLC.Position Summary

We are seeking a dedicated, detail-oriented and engaging Porter to join our team at our New York office which occupies two floors. As a premium professional services firm, our New York office serves as a hub for both our talented team and our valued clients. The ideal candidate will ensure the office remains pristine, functional and welcoming at all times. This role requires a proactive, adaptable individual who takes pride in maintaining an exceptional work environment and can seamlessly interact with team members and clients.

Key Responsibilities

Office Maintenance:

Maintain cleanliness and organization of all office areas, including reception, conference rooms, kitchen, restrooms, and common spaces.

Ensure that all spaces are well-stocked, presentable, and in excellent working condition.

Handle minor repairs or coordinate with building management and service vendors for larger maintenance needs.

Client & Team Interaction:

Provide a warm, professional demeanor when interacting with team members and clients.

Anticipate needs and proactively address concerns to ensure a seamless experience for clients visiting the office.

Prepare and reset conference rooms for meetings, ensuring all equipment and supplies are in place.

Set up and break down catering for client meetings and office events.

Flexibility & Problem-Solving:

Respond quickly and efficiently to unexpected challenges, such as spills, equipment malfunctions, or special requests.

Adapt to changing schedules and priorities, including supporting after-hours or special events as needed.

Supplies & Inventory Management:

Monitor and restock office supplies, beverages and pantry items.

Maintain inventory levels and place orders as necessary in coordination with the Office Manager.

Manage package deliveries and unpack supplies.

Qualifications & Skills:

Proven experience in a similar role, preferably in a professional services or high-end corporate environment.

Strong attention to detail and commitment to maintaining high standards of cleanliness and organization.

Excellent interpersonal skills with the ability to engage professionally with diverse teams and clients.

Ability to work independently, take initiative, and think on your feet to solve challenges.

Physical capability to handle lifting, moving, and other hands-on tasks as required.

Schedule & Compensation:

This is a full-time position with competitive compensation and benefits. Occasional flexibility for early mornings, evenings, or weekends may be required to support special events or office needs.

If you are a proactive, adaptable professional who thrives in a high-energy environment and takes pride in maintaining exceptional standards, we encourage you to apply.

Qualifications

To qualify for this role, you must have the following skills and competencies:           

• High school diploma or equivalent preferred.
• Prior experience in a similar role (e.g., janitorial, custodial, or maintenance work) is advantageous but not required.
• Ability to handle basic cleaning and maintenance tasks effectively and efficiently.
• Fluency with digital communication forms including email, text, etc.
• Strong attention to detail to ensure cleanliness and orderliness.
• Good organizational skills to manage supplies and equipment.
• Basic knowledge of cleaning chemicals, equipment, and safety protocols.
• Capability to lift, move, and carry objects up to 50 lbs.
• Ability to stand, walk, bend, and perform repetitive motions for extended periods.
• Comfortable working in varying indoor and outdoor conditions.
• Strong customer service orientation, especially when interacting with office staff and visitors.
• Effective communication skills to report issues or receive instructions.
• A positive, proactive attitude and the ability to work well as part of a team.
• Willingness to work flexible hours, including early mornings, evenings, or weekends, depending on office needs.
• Dedication to health and safety standards, including the use of protective equipment.
• Basic troubleshooting skills for minor repairs.

About Brunswick

Brunswick is a strategic advisory firm focused on critical issues and critical stakeholders. Our purpose is to help our clients play their role in the world successfully.

We advise on critical issues and critical stakeholders at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds.

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as an M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business-critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and creative services.

In the U.S., we have offices in Chicago, Dallas, New York, San Francisco and Washington, D.C. In Brazil, we have an office in Sao Paulo. Brunswick’s New York Office is the largest of the firm’s six offices in the Americas. The office is home to nearly 250 colleagues working across the full range of Brunswick’s sector teams and practice groups. The office is led by Partner and Office Head Jonathan Doorley.

Company         Brunswick Group 

Reports to       New York Office Manager

Salary              $40k - $60k

                        Brunswick is an EEO/AA Employer