Team Executive Assistant

What we offer

Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us.

Click on the link below to learn what our employees have to say about Evonik:
https://careers.evonik.com/en/about/meet-the-team/ 

Provide high-level administrative support to the Drug Substance (DS) and Parenteral Drug Delivery Solutions (PDS) product lines.  This position will support the product line heads and their global teams by handling information requests, conducting research, preparing reporting, and performing administrative  functions such as preparing correspondence, receiving visitors, arranging conference calls, managing travel / expenses and scheduling meetings. conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

RESPONSIBILITIES

• Manage calendars and schedule appointments for the product line heads and other team members as required (often across many different time zones)
• Coordinate meetings and conference calls, including booking meeting rooms, arranging catering, and preparing materials
• Answer and direct phone calls and emails to appropriate team members at the request of the product line heads
• Maintain accurate records and files, including expense reports, invoices, and contracts
• Assist with travel arrangements, including booking flights, hotels, and rental cars.
• Support with the development of internal communication requirements for updates about the product line personnel and other key topics.
• Prepare and distribute various communications, reports (regular cadence and ad-hoc), and other documents as requested
• Effective communication with key internal (senior management) and external (customers, industry partners, etc.) stakeholders
• Organize visits and support conference organization.
• Provide general administrative support to team members as needed

REQUIREMENTS

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 5+ years of experience in an administrative support role
• Excellent organizational skills and attention to detail
• Experience operating in a global organization, ability to interact with people across multiple time zones and from various countries.
• Strong written and verbal communication skills
• Good proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Teams)
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to prioritize tasks
• Strong planning, organization and time management skills, attention to detail, ability to handle multiple tasks, and work in a fast-paced, time-sensitive environment

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach.  Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.

Your Application
 

To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at https://careers.evonik.com. 

Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations.

Your Talent Acquisition Manager:

Emma Martinez [C]

Company is

Evonik Corporation