Administrative Assistant

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title:

Administrative Assistant

Company:

Prologis

Administrative Assistant

East Rutherford, NJ

A day in the life

As the Administrative Assistant, you will support the Market Leader and members of the East Rutherford, New Jersey team.  You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market!

Key Responsibilities Include:

• Answer and direct all incoming calls in a courteous manner, providing caller with general information, transcribing messages and when necessary, directing callers to appropriate staff or voicemail.
• Schedule and organize meetings, conference calls and appointments for assigned staff.  Prepare items in relation to meetings and events, including but not limited to, documents/materials, meal orders, and attendance confirmations/questions/issues.
• Collect and prepare information used for presentations/meetings.
• Coordinate travel arrangements.
• Assist Property Management, including but not limited to, quarterly billing, A/R follow-up & collections and direct communication
• Coordinate department meetings and special events.
• Manage and reconcile expense reports.
• Code and process invoices.
• Manage internal and external communications.
• Be willing to take on new projects as requested.
• Assist Property Management, Development & Marketing Departments as needed.
• Plan and manage broker events.
• Serve as office manager with responsibilities that include but not limited to – coordinating supplies, coordinating office coverage, arranging IT support for office equipment, coordinating repairs in partnership with property managers.

Building blocks for success:

Required:

• Administrative Assistant with 5+ years of relevant experience.
• Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce.
• Must be a team player that is proactive and takes initiative.
• Excellent multi-tasking skills with the ability to meet tight deadlines.
• Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues.
• Excellent communication skills, both written and verbal.
• Detail-oriented with strong planning, organizational and time-management skills.
• Ability to work well under pressure; can easily adapt to change.

Preferred:

• Experience in Commercial Real Estate.
• High school diploma or general education degree (GED); and related experience and/or training.

Hiring Salary Range of: $26.90- $37.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-HB

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time. 

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

East Rutherford, New Jersey

Additional Locations: