Senior Executive Assistant

Senior Executive Assistant

Who we are

Corebridge Financial (Corebridge Financial or CRBG) helps people make some of the most meaningful decisions they’re ever going to make. We help them plan and take action to protect the future they envision and respond to some of life’s most difficult moments through the solutions and services we provide. We do this through our broad portfolio of life insurance, retirement, and institutional products, offered through an extensive, multichannel distribution network. We provide solutions for a brighter future through our client centered service, breadth of product expertise, deep distribution relationships, and outstanding team of hardworking and passionate employees.

At Corebridge Financial, Action is Everything. We are a new company, but not a new business. Formerly AIG Life & Retirement, we are one of the largest and most established providers of retirement solutions and insurance products in the United States, with a long and proven track record of serving our clients. We proudly partner with financial professionals and institutions to make it possible for more people to take action in their financial lives − for today and tomorrow.

Corebridge Financial Global Legal, Compliance, Regulatory and Government Affairs department is comprised of attorneys and other professionals providing high quality advisory and transactional support with integrity and objectivity across all parts of the organization. The team ensures an operating environment that minimizes legal, regulatory, and reputational risks and complies with all laws and regulations and Corebridge Financial policies & procedures. This is a global, diverse, and award-winning team that has been recognized for its leadership and innovative solutions. You will also be able to participate in Corebridge Financial award-winning pro bono program.

About the role:

While reporting to the Head of Operations and Administration – Office of the General Counsel, in this challenging and dynamic role you will have the opportunity to directly support the legal executives in the Office of the Corporate Secretary, including the Deputy General Counsel and Corporate Secretary, who manage the day-to-day legal and governance needs of the firm’s life and retirement business and its Board of Directors. 

Specific Responsibilities:

• Time/Calendar Management: Maintain schedules and calendars by planning and scheduling meetings and teleconferences in Outlook, including revising, finalizing, and distributing meeting materials, confirming logistics and reminding busy executives and board members.  

• Calendar management is required across domestic times zones and locations.

• Travel Arrangements: Make travel arrangements including transportation, lodging, ground transport, meals, etc., Research, plan and execute on social events for traveling executives.  Anticipate and plan for needs of traveling professionals, timely process expense reimbursements and assure payment, and other related activities.

• Production of Documents: Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities, including redlining.  Advanced Microsoft application skills required.

• Office Management:  handle email, stock, monitor and order supplies, check requests, printing, scanning, and facsimile requests.  Develop relationship with office management and others across the organization to ensure workspace is in top function and condition, Research, plan and execute department social events including periodic celebrations of milestones, holidays, and other events.

• Client Service:  Respond to inquiries from clients, vendors, internal and outside lawyers and professional organizations.

• Records Management:  Maintain department files and other records using the filing and matter management databases.

• Organizational Agility:  Develop proficiency at navigating the organization by learning and mastering internal systems, protocols, and culture.

• Promote a collaborative and positive work environment. Present professionally and optimistically each day.

What you need to know:

Minimum Qualifications:

• 5+ years of administrative experience working with and supporting senior level executives.

• This hybrid role must report to the Jersey City office a minimum of 3 times per week.

Preferred Qualifications:

• Prior experience supporting boards of directors is a plus.

• Experience in a large high-volume corporate environment or law firm.

• High detail orientation with the ability to succeed in a fast-paced and demanding environment while managing to shift deadlines and priorities with grace and calm.

• Excellent verbal and written communication skills and ability to interact with all levels of staff and management.

• Ability to work independently, take initiative and anticipates needs, while also working effectively as part of a team.

• Strong capability to carry out tasks with a high level of ownership and accountability, judgment and follow through.

• Ability to adapt to different personalities and styles.

• Discretion and integrity.

• Highly proficient in Microsoft Office applications: Outlook, Word, Excel, VISIO, PowerPoint, Adobe PDF and Access.

For positions based in Jersey City, NJ the base salary range is $90,000 – $105,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: US Benefits Overview.

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We are an Equal Opportunity Employer

Corebridge Financial, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At Corebridge Financial, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

To learn more please visit: www.corebridgefinancial.com

Corebridge Financial is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities.  If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to [email protected].   Reasonable accommodations will be determined on a case-by-case basis.

Functional Area:

AS - Administrative Support

Estimated Travel Percentage (%): No Travel

Relocation Provided: No

American General Life Insurance Company