Talent Coordinator

Talent Coordinator, London

Convene is an Equal Employment Opportunity Employer and we believe that diverse teams are the best teams. We live our values of GRIT (Genuine, Relentless, Integrity & Teamwork) and strive to create an inclusive and equitable workplace where everyone can be their true selves, and where we all show up for each other. In line with our goal to be 1% better every day, we are committed to listening, learning, growing, and improving. We welcome applicants from all backgrounds, experiences, abilities, and perspectives to join us on this journey.

We’re seeking a proactive and detail-oriented Talent Coordinator to join our team and play a vital role in driving our casual (Support Team) recruitment process. Based in London, this position offers an exciting opportunity to gain hands-on experience in multiple aspects of HR, from recruitment to onboarding, while contributing to the success of a global organisation.

As a Talent Coordinator, you’ll be at the heart of our recruitment efforts, ensuring a smooth and engaging experience for both candidates and the hiring team; coordinating Assessment Days, maintaining candidate trackers, supporting onboarding, and collaborating with stakeholders 

Please note: candidate must currently reside in the UK and be able to work in the UK without sponsorship.

What You’ll Do:

Recruitment Coordination:

• Partner with Employment4All, GetSetUK, universities, and other recruitment platforms to attract candidates.
• Assist in creating compelling job advertisements and posting them on a variety of platforms (e.g., LinkedIn, Indeed, university portals).
• Review applications and collaborate with hiring teams to identify and shortlist high-potential candidates.
• Schedule and organise Assessment Days for Support Team recruitment, ensuring all logistics are well-planned. 

Assessment Day Support:

• Coordinate the running of Assessment Days, including setting up presentations and materials.
• Act as the main point of contact for candidates during the assessment process.
• Facilitate interviews and activities in partnership with hiring teams to ensure a smooth and efficient candidate experience.

Onboarding and Compliance:

• Manage onboarding documentation, including Right-to-Work checks and other pre-employment requirements.
• Input and maintain accurate candidate information in recruitment and HR systems.
• Support candidates with onboarding queries and processes.

Data and Reporting:

• Maintain and update tracking tools, ensuring they accurately reflect the current status of candidates (e.g., candidates in the offer stage, onboarding progress, etc.).
• Assist with GDPR audits and ensure compliance with data protection regulations for all candidate records.
• Responsible for ensuring that all relevant systems and processes are kept up to date.

Stakeholder Collaboration:

• Liaise with hiring teams to understand and update staffing on a monthly basis, ensuring alignment with operational needs.
• Support hiring teams in forecasting and communicating their hiring needs to meet business demands.
• Foster positive relationships with internal and external stakeholders to enhance recruitment processes.

What We Look For: 

• Organisational Skills: Ability to manage multiple tasks, priorities, and deadlines with efficiency and confidence.
• Communication Skills: Strong written and verbal communication skills to build rapport with candidates and internal stakeholders.
• Attention to Detail: Ensures accuracy in data entry, compliance checks, and precise reporting.
• Adaptability: Thrives in a dynamic, fast-paced environment and is proactive and positive when priorities shift.
• Collaboration: Works effectively as part of a team and builds strong relationships with stakeholders.
• Tech Savvy: Proficient in using recruitment systems, spreadsheets, and digital tools.

Who We Are:

Convene is a global hospitality company that manages a growing portfolio of lifestyle brands focused on revolutionizing the way people meet, work, and gather.  It creates hospitality-driven experiences and uniquely designed destinations across its various brands with the singular mission of fostering human-to-human connection. The Convene portfolio comprises Convene, etc.venues by Convene, and Convene Signature, offering clients multiple products including event venues, meeting rooms, flexible office spaces, and building amenity centers.  With hospitality at its core, each brand and product offers on-site culinary, in-room A/V, production services, and dedicated hospitality staffing resources.As the largest single provider of dedicated meeting and event venues in the U.S. and UK, and with a growing footprint of flexible office space, the Convene portfolio has a network of nearly 40 locations across nine global cities.

Learn more at https://convene.com/. 

We’re Here For You: 

Health and Wellness

• Private medical insurance
• Subsidised eye care
• Subsidised fitness membership
• Employee Assistance Program: well-being support and personal advice programme

Time Off and Work-Life Balance

• 25 days annual leave plus bank holidays, and company sick pay
• Financial Support and Benefits
• Bonus scheme
• Interest-free loan for rail season tickets & further education
• Subsidised bicycle purchase through Cycle to Work scheme

Professional Development and Recognition

• Continuous professional and personal development support
• Employee recognition and reward programs to mark achievements and milestones

Community and Impact

• Opportunities to volunteer, donate, and participate in community give-back initiatives
• The opportunity to have a significant impact on your team and the business in the work that you do

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