Senior Executive Assistant

We are searching for a senior-level Executive Assistant to support our Chief Sales Officer. This Executive Assistant position is critical to the operations and culture of the organization, as you are the liaison between the executive team, administrative team, employees, and clients. You should be highly organized, detail-oriented, self-motivated, and have great communication/social skills.

While supporting this executive, you will be a true partner with him day-to-day while managing his internal and external schedule, travel and expenses, email, and communications, as well as all daily administrative duties. You are a detail-oriented taskmaster who can’t stand to have anything unchecked on your to-do list or an email unanswered. Your world is email, calendars, and to-do lists. Occasionally you attend meetings on his behalf, create presentations, and juggle priorities often. You are easy to speak with and respond promptly to requests from other team members. You will handle all daily support and organization as well as task and team management for this executive.

Key Responsibilities

• Monitor the executive's many daily emails to label them, flag important ones for his attention, and respond to any you can handle directly. Write and edit emails, draft memos, and prepare communications on the executive's behalf.

• Schedule (and reschedule) meetings with busy executives, other executive assistants, and large groups via email and Slack across multiple time zones.

• Manage all travel including booking flights, hotel reservations, and other travel arrangements for travel (local, domestic, and international trips).

• Be available in the office for other team members to speak with or assist your executive while the executive is visiting from Nashville.

• Plan customer, partner, or internal dinners, offsites, and QBR’s

• Organize documents within Confluence

• Review upcoming calendars or travel plans to ensure all details are accurate. Keep the executive abreast of all plans.

• Create and submit monthly expense reports

• Have daily catch-up calls with executive to review needs, calls, schedule changes, etc.

• Create customer profiles for introductory calls

• Facilitate internal communication (e.g. distribute information and schedule presentations)

• Organize offsites and meetings, including scheduling, sending reminders, and organizing catering when necessary.

• Ability to handle and protect confidential information with the highest level of discretion.

• Manage the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.

• Ability to operate within an environment of ambiguity; to problem solve “on your feet”; remain calm when chaos strikes.

• Ability to build rapport and work across functional teams.

• Ability to work independently and with a team (internal and external) on multiple projects in a fast-paced environment.

• Ability to manage multiple calendars, and decipher business contexts to juggle priorities and plan.

About you

• You work well independently and within an administrative team structure.

• You are a forward thinker, efficient, and always a step ahead.

• You are a documenter. You make lists and spreadsheets to stay focused and meet deadlines.

• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.

• You are extremely organized and plan, but you don’t get stressed out when things change at the last minute. Because they will. You roll with it.

 • You’re unfazed. When everyone else is getting stressed or excited, you keep your cool.

• You are available to be in the office as needed by your executive but also enjoy working from home remotely.

• You plan to stay in Austin and grow within this role long term.

• Familiarity and experience within SaaS/start-up industries are a plus.

About our team

• We treat others the way we want to be treated

• We are transparent and communicate clearly

• We communicate when we are not able to meet a deadline and suggest a solution

• We are professional and presentable and greet everyone cheerfully

• We enjoy encouraging each other and collaborating

• We enjoy working with our executives, teams, and administrative team

Required Skills/Experience

• Must have previous experience as an Executive Assistant for senior-level sales executives within a large company.

• 5 -8 years of experience in a similar role

• Excellent verbal and written communication skills

#LI-AS1

Benefits and Compensation listed vary based on the location of your employment and the nature of your employment with SailPoint.

As a part of the total compensation package, this role may be eligible for the SailPoint Corporate Bonus Plan or a role-specific commission, along with potential eligibility for equity participation. SailPoint maintains broad salary ranges for its roles to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect SailPoint’s differing products, industries, and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity. We estimate the base salary, for US-based employees, will be in this range from (min-mid-max, USD):

$89,740 - $128,200 - $166,660

Base salaries for employees based in other locations are competitive for the employee’s home location.

Benefits Overview

1. Health and wellness coverage: Medical, dental, and vision insurance

2. Disability coverage: Short-term and long-term disability

3. Life protection: Life insurance and Accidental Death & Dismemberment (AD&D)

4. Additional life coverage options: Supplemental life insurance for employees, spouses, and children

5. Flexible spending accounts for health care, and dependent care; limited purpose flexible spending account

6. Financial security: 401(k) Savings and Investment Plan with company matching

7. Time off benefits: Flexible vacation policy

8. Holidays: 8 paid holidays annually

9. Sick leave

10. Parental support: Paid parental leave

11. Employee Assistance Program (EAP) and Care Counselors

12. Voluntary benefits: Legal Assistance, Critical Illness, Accident, Hospital Indemnity and Pet Insurance options

13. Health Savings Account (HSA) with employer contribution

SailPoint is an equal opportunity employer and we welcome everyone to our team.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.