Senior Executive / Administrative Assistant (SME)

Company Description

Since 2006, MAXISIQ (IOMAXIS dba MAXISIQ) has advanced the state of Cyber RDT&E by bringing together industry expertise in software, hardware, communications and security, and leveraging decades of operational experience to deliver exceptional value to communities and the critical missions they support. Join us where we innovate, develop smarter solutions, technologies, services, and actionable capabilities for our clients- right when they need it most.

Job Description

MAXISIQ is seeking a Subject Matter Expert (SME) Executive Administrative Assistant / Executive Secretary to provide expert-level executive support to senior leadership within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This is a full-time position that is located at Redstone Arsenal, AL with work that becomes available in March 2025 upon award.

Duties involved in this role 

• Manage highly complex administrative functions, coordinating with key stakeholders, and overseeing executive-level operations with exceptional attention to detail.
• Provide strategic administrative leadership, apply strong organizational skills, and the ability to manage highly confidential information with discretion.
• Serve as a trusted advisor to leadership, offering insights and expertise on process improvements and executive office management.
• Serve as the primary executive assistant to senior leadership, managing highly complex schedules, prioritizing meetings, and handling all aspects of travel coordination.
• Act as a trusted advisor to senior executives, providing guidance on administrative processes and improving office operations for efficiency and effectiveness.
• Manage executive communications, ensuring timely and clear communication between senior leadership, internal teams, and external stakeholders such as government officials, defense contractors, and military personnel. 
• Lead the planning and execution of executive events, conferences, and workshops, including venue selection, catering, and all event logistics. 
• Provide executive-level oversight of administrative processes, ensuring timely execution of projects and tasks that support the broader organization. 
• Lead the management of the executive office, ensuring all administrative processes and operations run efficiently and effectively. 
• Implement and oversee systems and processes to ensure optimal office operations, including records management, supplies, and technology.

Qualifications

Clearance Requirement: Active or current Secret level clearance minimum.

Experience:

• A recognized Industry Leader, possess
• A proven track record of supporting senior-level executives, preferably in a government, defense, or military environment. 
• Expertise in managing complex schedules, preparing confidential documents, and handling executive communications at the highest level.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management and project management tools.
• Exceptional verbal and written communication skills, with the ability to liaise effectively with senior leadership, external stakeholders, and cross-functional teams.
• Proven ability to serve as a trusted advisor, with strong leadership skills and the ability to influence and guide executive operations.
• Exceptional organizational and time management skills, with the ability to manage multiple high-priority tasks, anticipate needs, and prioritize effectively in a fast-paced environment. 
• High level of accuracy and attention to detail, particularly in managing confidential documents and high-level reports. 
• Ability to handle sensitive information with absolute discretion and maintain confidentiality in all aspects of the role. 
• Experience working with the U.S. Army or other military organizations in an executive administrative capacity is highly preferred. 
• Proven experience overseeing executive projects and tasks, with the ability to lead cross-functional teams and ensure successful project completion.

Additional Information

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We are an Equal Opportunity Employer that considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected class.