Purchase Order Administrator

Company Description

Apex Clean Energy was founded with a singular focus: to accelerate the shift to clean energy. Through origination, construction, and operation of utility-scale wind, solar, and storage facilities, distributed energy resources, and green fuel technologies, Apex is expanding the renewable frontier across North America. Our mission-driven team of more than 400 professionals uses a data-focused approach and an unrivaled portfolio of projects to create solutions for the world’s most innovative and forward-thinking customers. For more information about how Apex is building the energy company of the future, visit apexcleanenergy.com.

Apex strives to excel in every phase of project realization, from origination and financing to construction and asset management. Our mission-driven team seeks determined, resolute individuals who strive to innovate and go above the call of duty, and who will relentlessly do their part to help accelerate the shift to America’s clean energy future. 

Job Description

Apex is seeking a Purchase Order Administrator to join our accounting team. This position is responsible for reviewing purchase requisitions for accuracy, issuing purchase orders in compliance with the company contracting policy and monitoring open purchase orders in a decentralized purchasing environment. The ideal candidate will need to be responsible, dependable, and professional, demonstrating a positive attitude, strong attention to detail, and excellent customer service skills. This position offers a hybrid work model, requiring the individual to come into the office at least 2 to 3 times per week, combining remote work flexibility with scheduled in-office presence and collaboration.

Primary Responsibilities

• Purchase Requisition Review: Review requisition coding, including GL account, cost center and project. Ensure the requisition has adequate supporting documentation.
• Issue Purchase Orders: Generate purchase orders in the procure to pay software in compliance with the contracting policy. Forward purchase orders to the appropriate internal parties for conveyance to vendors.
• Monitor Open Purchase Orders: Routine review of open purchase orders for accrual and communication with requesters and vendors on the status of purchase orders.
• Maintain records: Keeping organized and accurate records of purchase requisitions and purchase orders.
• Communication: written and verbal communication with vendors and internal stakeholders to resolve any purchasing issues or request clarification on purchase requisitions and orders.
• Compliance: Adhere to company policies and accounting standards.
• Other duties as assigned

Qualifications

To succeed as a Purchase Order Administrator at Apex Clean Energy, you’ll need to excel within the following criteria:

• Associate’s degree required, ideally in Accounting, Finance, or related degree
• Minimum of 3 years of experience in accounting, with a focus on purchasing, preferably within the renewable energy industry.
• Attention to detail and accuracy
• Advanced Microsoft Excel skills
• Experience with SmartSheet is a plus
• Excellent communications skills
• Understanding of accounting principles
• Strong organizational, time management and problem-solving skills
• Experience in project accounting is a plus
• Ability to work independently as well as part of a team
• Cross functional collaboration
• Willing to work from our headquarters in Charlottesville, VA

Additional Information

Work Environment:

Works primarily traditional office hours in an indoor office environment at our headquarters in Charlottesville, VA. Flexible work hours allowed when work duties and business operations permit.

How You’ll Grow

At Apex Clean Energy, our professional development plans focus on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the dynamic, fast-paced renewable energy industry. From on-the-job learning experiences to a robust multi-week onboarding experience to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

What Apex Can Offer You

At Apex Clean Energy, we know that great people make a great company. We value our people and offer employees a broad, best-in-class range of benefits.

• A mission-driven, energetic environment that supports and encourages our people to do their best work every day.
• A respect for and celebration of individuality, differences, and uniqueness
• Collaborative and driven professional workforce committed to supporting your ideas and feedback and accelerating your potential
• Ongoing support and guidance such as on-the-job learning, hands-on experience, and mentorship
• Training, strategies, and tools to support your personal and professional growth
• Team atmosphere of diverse professionals committed to making an impact as an organization
• Opportunities to volunteer and give back to our local communities
• Exceptional benefits such as medical and dental; 401(k) with corporate match
• Base and bonus commensurate with experience
• Responsible Paid Time Off plus standard company holidays
• Benefits Offered: comprehensive high-deductible health plans, dental and vision insurance plans, short-term and long-term disability, group life insurance, 401(k) corporate matching, flexible spending arrangements, company paid parking and cell phone, fitness and wellness corporate discounts

At this time, Apex will not sponsor a new applicant for employment authorization for this position.

Apex Clean Energy, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.