People & Workplace Coördinator

Context
We've seen crazy growth in the last few years, and while we have a strong HR team with different specialists in-house, we find ourselves in need of even more qualified hands and minds.
Impact
You'll be the cornerstone for all office-related matters together with Kelly our other People & Workplace Coordinator and Liesbet our People & Culture Lead, managing payroll, the car park, and addressing any employee inquiries. But faremost have impact by creating the best work experience ever in the office.
Without you our team would be helpless (just kidding, not really).
The Role
Join Lansweeper as a People & Workplace Coordinator in our Belgium and UK offices. Your mission is to enhance the employee experience and manage the employee lifecycle. This in-office role, based in Merelbeke, Belgium.
Responsibilities:
Payroll & Employee Benefits

• Process payroll accurately, including wages, commissions, and bonuses. Manage employee benefits programs for Belgium and UK staff, including enrollment, changes, and terminations.
• Oversee the Electric Car Park and manage fleet inquiries in Belgium.
• Streamline onboarding and offboarding, coordinating equipment, benefits enrollment, and administrative tasks for Belgium & UK.
• Maintain data entry in HRIS and Benefits portals.
• Contribute to HR projects supporting continuous improvement within the People and Culture Team.

Workplace Experience

• Be a culture ambassador, ensuring a welcoming and professional office environment. Oversee facilities, including security, maintenance, mail services, and office supplies.
• Manage daily operations and official correspondence, ensuring employees have the necessary information about office equipment.
• Collaborate with the Belgian office event committee to organize company events and celebrations.
• Address office-related issues, manage orders and access, and support travel arrangements.
• Handle HR/office expenses and invoices globally.
• Continuously seek enhancements to office functionality and the employee experience.

*Focus: Payroll & Benefits (65%), Workplace Experience (35%), and related duties as assigned.*
Are you the new People & Workplace Coördinator at Lansweeper?
I am someone who:

• Brings positive energy to daily interactions and communicates effectively with diverse stakeholders, employees, and vendors.
• Is committed, proactive, and self-reliant, with an empathetic approach and excellent people skills to resolve issues and drive tasks independently.
• Embraces a growth mindset geared toward improving workplace experiences.
• Excels in written and verbal communications, engaging positively.
• Works autonomously while maintaining meticulous attention to detail.
• Thrives in a fast-paced, dynamic, global work environment, taking initiative and ownership of ambiguous tasks.
• Is proficient in office software and communication tools (e.g. Outlook, Zoom, Slack, Teams).

I have:

• At least 3 years of relevant experience in human resources support or office administration management.
• Basic knowledge of Belgian social legislation, payroll tools and fleet management. And driven to grow more!
• An understanding that the position is in-office due to role requirements.
• A global perspective and cross-cultural competency, evidenced by experience collaborating in international environments.
• Strong administrative skills in a fast-paced setting.
• Exceptional communication skills with extensive knowledge of written and spoken English.
• Excellent time management abilities to multitask and prioritize effectively.
• Masters' degree in HR
• Getting things done mentality and passion for people

Our offer you can't refuse

• We make sure to reward your impact and the value you bring.
• This includes a variety of benefits (medical and pension plans, meal vouchers, allowances,...), but we also want you to make your own choices according to our Flexible Income Plan.
• Accelerate your growth and career: new opportunities are right around the corner.
• We truly welcome your input and creativity.
• Transparency and inclusion: we keep you up to date on everything Lansweeper with fun all-hands meetings and plenty of communication channels.
• International company with a wide variety of people and cultures.
• Fun after-work events and yearly Re-connect event with the entire company.
• A really cool, connected and competent team that works together( I know that's what they all say, but as I'm part of this team I can truly testify)

About Lansweeper
Lansweeper is proud to be an Equal Opportunities Employer, committed to creating an inclusive culture where everyone feels welcome and supported. We cherish diversity, recognizing that our varied, values-driven culture is a strength. As we grow, we focus on empowering our employees to develop personally and professionally. We are dedicated to fostering an inclusive workplace that supports your growth, regardless of gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.
If you have any questions, please contact us at [email protected] .