Payroll Specialist (Hybrid)

At Greene, Tweed, you'll find the cutting-edge technology, world-class polymer expertise and endless advancement opportunities you'd expect from a multi-national industry leader. You'll find them all in an environment that embraces diversity in people and opinions, moves decision making to the point of impact, and celebrates your success.

If you enjoy continuous learning and are excited about working with and creating technological solutions, explore career opportunities with Greene, Tweed.

Job summary:

This position is primarily responsible for union & non-union payroll functions.  The role also covers management of company vehicles, cash expense reimbursements, audit requests, reporting, etc.

Specific Responsibilities:  

Payroll processing

• Collate, process & reconcile union (weekly) & non-union (biweekly) payroll for North America with accuracy and within the required deadlines (approximately 1300 employees)
• Ensure changes (w-4, direct deposit, personnel data, etc.) are accurately captured and processed timely
• Liaise with supervisors to ensure timesheets are approved. Ensure missed punches are corrected. Review Kronos hours for reasonability prior to sign-off.
• Run Kronos Integration to Workday and compare hours/totals to ensure they balance.
• Run retro calculation and review results to ensure the data passed from the HCM module as expected to Workday payroll.
• Run various audit reports prior to settling the payroll to ensure errors are identified.
• Responsible for updating shift rates, training rates, SUI rates and 401K match in Workday.
• Enter historical corrections for the biweekly hourly and Salaried (OT eligible) employees. 
• Assign/Approve pay groups to ensure employees are paid out of the corresponding EIN.
• Liaise with HR, on any pay related issues such as leaves of absence, FMLA, and special circumstances.
• Address emails/phone calls from supervisors and employees regarding payroll-related matters.
• Process Special one-offs such as Severance, Deceased Wages, and Settlements. 
• Calculate and process PTO payout for terminations and retirees.
• Review payroll data for inefficiencies and errors.
• Maintain efficient payroll processes that complies with all Federal and State regulations. Update these processes as changes occur.
• Generate manual or on-demand checks as necessary.
• Access, populate, validate and load mass entries via EIB.
• Address Ivanti tickets in a timely manner. Make the appropriate corrections and respond to the requestor.
• Complete verification of employment within 24 hours.
• Complete verification of wages/hours worked for Workers Compensation, support orders, and unemployment.
• Mange payment calendars for the fiscal year.
• Process reimbursement of cash expenses through payroll
• Ensure payrolls are compliant with the union contract.
• Update payroll for auto allowances/deductions  
• Calculate, process, and arrange for payment for Washington State Unemployment taxes.
• Liaise with ADP Canada to ensure our Canadian employee(s) receive merit increases, bonuses, auto allowance, and year-end tax statements.
• Partner with Cash management and accounts payable to initiate ACH and wire payments.

Manage Relationship with ADP          

• Submit new garnishments to ADP Smart compliance and manage the deduction recipient in Workday.
• Reconcile ADP periodic, quarterly, and monthly tax reports to Workday.
• Identify tax errors and make the necessary corrections in Workday.
• Pull Wage payment reports each pay period and provide them to cash management for funding.
• Manage failed direct deposits
• Setup new State and Local Jurisdictions in ADP Smart Compliance.
• Manage year-end/preparation and distribution of W-2’s.
• Stay up to date on State and Federal payroll and tax-related issues.
• Assist employees with ADP registration, including password resets.
• Pull garnishment reports from ADP and reconcile them to WD payroll.

Reporting and Audits

• Audit arrears (benefits) balances and apply employee payments to reduce those balances in Workday.
• Provide data for EY and Sentry Audits.
• Provide data, to the benefits manager for John Hancock, Lincoln Financial, and workers compensation audits.
• Support HR with data for benefits plans and feeding accurate data to retirement and benefit suppliers
• Review inbound file errors for Bswift and John Hancock and facilitate resolution.
• Reconcile pay flex (FSA & HSA) accounts to Workday payroll.
• Provide HSA, EE, and ER Contributions details with cash management each week.
• Review Pay flex notifications for rejections from the transmission file and coordinate resolution.
• Maintain direct vendor relationship as required to discuss integration errors/corrections.
• Run Ad hoc Workday reports for functional leaders such as Weekly overtime reports for the Production Value Stream leads.
• Run Ad hoc monthly reports to the safety manager for the purposes of Workers Compensation hours.
• Run the Monthly Gross Wages and submit to the Palmetto GM.
• Complete the Texas Census at the end of each quarter.

Accounting Processes, Controls & Continuous Improvements

• Support Finance with the analysis of department & payroll impacted processes
• Help identify, recommend and implement improvement opportunities
• Assist in the continuous improvement of all financial controls in conjunction with group & regulatory requied

Required Minimum Qualifications: 
 

Education

Associate’s Degree in Accounting, Finance or Business Required; Preference given to candidates with Bachelor’s Degree

Payroll certification a plus.

Skills and Experience

Required

• 4 years of demonstrated hand-on finance/accounting experience required; Preference is given to candidates with previous payroll processing experience in multi-company (multiple EIN) environments
• Aptitude to handle large volumes of data & proven track record of accuracy required
• The ability to handle sensitive data in a confidential manner is essential
• Previous experience with WorkDay payroll processing or similar platform
• Previous experience with ADP Smart Compliance
• Proficiency with MS Excel
• Previous experience with Kronos for time and attendance or similar platform

Essential Job Functions

            Physical Requirements:          

                        Standing                                               Rarely (0-15%)

                        Sitting                                                  Frequently (46-100%)

                        Lifting                                                  Up to 10lbs without assistance

                        Carrying                                               Up to 10lbs without assistance

                        Walking                                               Rarely (0-15%)

                        Hearing (ability to detect noises)            Ability to detect notices with or without corrective

                        Vision                                                  Clarity of vision, with or without corrective lenses

            Mental Requirements:            

                        Problem Solving                                   Frequently (46-100%)

                        Making Decisions                                 Ability to make decisions that have a moderate impact

                        Supervise                                              Rarely (0-15%)

                        Interpret Data                                       Frequently (46-100%)

                        Organize                                               Frequently (46-100%)

                        Read/Write                                           Frequently (46-100%)

                        Communication

            Work Environment

                        High Temperatures                               Rarely (0-15%)

                        Low Temperatures                                Rarely (0-15%)

                        Noises                                                  Moderate (business office with computers, prints, scanners)

                        Fumes Exposure                                   Rarely (0-15%)

Note:  This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Supervisor.  All requirements are subject to change and updates.

We also provide eligible employees with a competitive benefits package that includes health insurance, flexible spending accounts, health savings account, 401k savings plan, life and disability insurance, tuition assistance and more, to meet the diverse needs of all employees and their family members.

Equal Opportunity Employer:

Greene, Tweed is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, physical or mental disability, veteran status, or any other federally protected class.

Drug Free Workplace:

Greene, Tweed is a Drug Free Workplace.  Employment is contingent upon successful completion of a pre-employment drug screening and background investigation subject to federal, state, and local laws.

NOTE: Greene, Tweed is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at GT without a valid written search agreement in place for that position will be deemed the sole property of Greene, Tweed, and no fee will be paid in the event the candidate is hired by Greene, Tweed as a result of the referral or through other means.