Office Manager

We are an 800+ strong team whose ideas underpin successful exits, IPOs, strong financial results and competitive advantages as well as novel processes, new business models and great user experiences. We focus on e-commerce, mobility, and transport & logistics, while always keeping an eye on emerging segments as well.

We rethink processes, business models and architecture, not to mention tech stacks. This approach opens doors for our people to find their own ways and solutions and bring their own ideas to life, learning and advancing both within and across teams and departments.

We say no to office politics and pointless meetings. We celebrate curiosity, experimentation, and passion beyond code. We are very open to people growing both within and beyond their teams and departments. And this is where we suggest starting today.

As an Office Manager, you’ll be the one making sure everything in the office runs smoothly. From handling day-to-day tasks to keeping things organized and managing vendor relationships, you’ll be the go-to person for keeping things on track. We’re looking for someone who takes ownership, stays on top of things, and steps in to help wherever it’s needed.

If that sounds like you, we’d love to hear from you—apply now and be part of what we’re building :)

In this role, you will

• Address any office environment issues promptly, implementing effective solutions
• Administer HelpDesk queries, providing timely support to employees and resolving issues
• Organize and manage company documents and correspondence flow
• Manage office expenses, maintaining accurate records for financial purposes
• Keep employees informed about important office matters and updates
• Administer the company's informational mailbox, distributing relevant information
• Welcome and assist company guests, ensuring a positive and professional experience
• Regularly assess the condition of office facilities and equipment, ensuring optimal functionality
• Manage office supplies and vendors, including procurement planning and contract oversight
• Develop and implement office and administrative processes to streamline operations
• Provide support to the People & Culture function, assisting in HR processes and system management

What will you bring

• A demonstrated track record in office management or similar administrative positions
• A proactive approach to ensuring the functionality and upkeep of office facilities and equipment
• Exceptional organizational abilities, with a knack for prioritizing tasks and effectively managing time
• Strong attention to detail and accuracy when handling administrative duties
• The ability to engage professionally with employees, clients, and vendors
• Strong problem-solving skills with a proactive attitude towards resolving issues
• Previous involvement in procurement and vendor management processes
• Experience in developing and implementing administrative procedures
• The ability to maintain precise financial records and generate reports as needed
• Proficiency in both Lithuanian and English, ensuring clarity and effectiveness in verbal and written communication
• High ethical standards and integrity when handling confidential matters

What we offer

• A working culture that is high-performing, ambitious, collaborative and fun
• Health insurance and a yearly training budget (local and international conferences, language courses), employee-led workshops
• Bonus for referrals
• Extra vacation days: 2 after working at NFQ for two years and 4 after four years on our team
• Office perks and team activities

Salary range: € 1950 - 2880 gross / month

If you have any questions, please contact me at [email protected] or via Linkedin

Check all our career opportunities here.