Office Manager

Company Description

ABOUT STREAM REALTY PARTNERS
Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,400+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

POSITION OVERVIEW

The Office Manager is a front desk position. This vital role provides first-class customer service to office visitors, callers and Stream staff. The role also handles a wide variety of administrative tasks to ensure office operations run smoothly. The Office Manager is required to work in-office daily at Stream’s Interlock location (West Midtown).

RESPONSIBILITIES

• Ensure all visitors are greeted and welcomed to Stream Realty Partners.
• Ensure all phone calls received are answered and directed to the appropriate team member.
• Provide daily assistance and support to all Stream Realty team members with office administrative tasks.
• Answer the telephone in a timely fashion with an upbeat, friendly, and professional voice.
• Converse with callers and provide them with accurate and effective information.
• Present visitors with a positive, lasting first impression of Stream Realty.
• Validate garage parking and key fobs for visitors / staff (if applicable).
• Ensure all main conference rooms are presentable.
• Maintain and restock breakroom as required.
• Log checks for Stream Entities and forward to the appropriate Accountant.
• Review the parking garage validations on the monthly invoice, notate any needed adjustments, and provide documentation to Office Administration.
• Coordinate office catering.
• Act as building management liaison - request work orders, office access, activate and deactivate building/suite access fobs, disseminate information provided by building management (road closings, fire drills, tenant events, etc.).
• Act as the central point of contact for company RSVPs for local events and order flowers for special occasions.
• Maintain Stream and update the Stream Office Manual.
• Maintain Stream’s office directory.
• Scan documents and email PDF files to requestor.
• Sign for packages and deliveries as they arrive.
• Inform individuals when packages arrive or ensure they are delivered to their mailbox or desk.
• Coordinate FedEx shipments and receipts.
• Take direction for other assignments as necessary from Supervisor.
• Invoicing AVID management for Stream Office.

Qualifications

• Strong, verifiable track record of success in similar roles
• Excellent attendance and punctuality
• Excellent customer service skills
• Previous call management and receptionist experience
• Good organizational skills
• Attention to detail
• Strong verbal and written communication skills
• Proficiency with MS Word, Excel, Outlook, and Internet
• Ability to multi-task
• Ability to prioritize tasks
• Exhibit the following traits: Smart, Honest, Nice and Passionate

Additional Information

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.