Marketing & Office Coordinator

Contract Length: 6-month to start with

Pay Rate: $35-40/hr, 30-40 hours per week

Location: Sunnyvale, CA

Job ID #: 149514

About the job

We are looking for an extremely versatile and dynamic team member whose primary function is to coordinate the marketing and communications activities and will also provide basic office support for staff and facility.

Duties include but not limited to the following:

Support marketing department:

• Work with the business management department to coordinate, organize, participate and support HQ & regional sponsored sales and marketing events.
• Manage logistics, registrations, payments, and coordinate with vendors and maintain promotional materials and giveaways.
• Explore and work with external agencies and vendors to execute marketing programs.
• Help maintain company information, materials and associated marketing databases.
• Provide yearly marketing budget figures and keep track on a monthly basis.
• Coordinate with vendors for purchasing and distribution of annual customer holiday gifts.
• Organize, capture and consolidate marketing event contents, presentation, summary, and photos.
• Provide administrative support such as managing calendar, travel, and expense reports.

Support business management, sales and legal departments:

• Maintain NDA and Contract DB both online and print copies
• Submit contracts to internal system as needed
• Support the contract management system as instructed by legal department
• Provide quarterly contract list to accounting department

Support general office:

• Support facility upkeep and beautification of our office, including shared area, conference rooms, break room.
• Be the back-up person for front desk during break hours.
• Processing process invoices for payments.
• Monitor, maintain and order office, break room and kitchen supplies.
• Forward information by receiving and distributing communications.
• Back up for front desk to sort daily mail/deliveries/couriers.
• Support new hires by preparing office and supplies for Day 1 experience
• Purchase and send online gift cards for office events
• Provide annual inventory support for audits

Required Skills and Qualifications:

• AA or equivalent with 3 years of related experience.
• Ability to multi-task, prioritize, adapt and work under pressure.
• Data entry skills, proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must have good verbal, email and written communication skills.
• Attention to detail & a Self-Starter.

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.