Legal Support Assistant

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with more than 750 professional staff and paralegals across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We have an exciting opportunity available in our Portland office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individuals will provide support with document production, accounting and billing functions, new matters, client file organization, records management and closing transactions. Candidates considered must be able to work well both independently and within a team, and have demonstrated experience maintaining high quality work products in a fast-paced environment.  This full-time position is 5 days a week in the office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as:

• preparing, formatting, and editing correspondence and documents

• Bates numbering / legal keying / transcriptions / quick research projects

• running reports

• filing documents manually and electronically

• entering time and preparing and submitting expense reports

What We’re Looking For:

A proactive self-starter; able to work well both independently and within the Legal Support team.  Strong administrative, time management, organizational, communication and diplomacy skills to handle tasks with keen attention to detail. Demonstrated flexibility in responding to daily workflow demands, and maintain the confidentiality of client and firm matters.  The ability to produce high-quality work product in a fast-paced environment.

Required Experience:

A high school diploma or equivalent is required, college degree a plus and prior law firm or professional services experience preferred. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook. Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.

Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate.  The salary range for this position is from $52,000 - $57,000 depending upon experience.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work.  People from all backgrounds are valued and integrated into every part of the firm.  Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.