Executive Assistant

Posted 4 Days Ago
Hiring Remotely in USA
Remote
60K-120K Annually
Senior level
eCommerce • Food • Retail
Fully Remote; 100% Dedicated Virtual Fishmongers.
The Role
The Executive Assistant supports the CEO by coordinating schedules, managing travel, handling communications, overseeing budgets, and organizing events. The role involves proactive problem solving and discretion in managing confidential information, while fostering relationships with internal teams and external stakeholders.
Summary Generated by Built In

About Us

Wild Alaskan Company’s mission is to accelerate humanity’s transition to sustainable food systems by fostering meaningful, interconnected relationships between human beings, wild seafood and the planet.

We deliver wild-caught, sustainable seafood to households across the United States. Powered by our custom-built eCommerce platform and three generations of history and expertise in the Alaskan fishing industry, we constantly strive to meet our promise of a top-notch product and experience. And we do it all in a fully-remote environment that is fast-paced, challenging, and fun. 

Job Title: Executive Assistant

Department: Executive

Reports To: Arron Kallenberg

Supervises: N/A

Travel Required: Some


GENERAL ROLE DESCRIPTION 

The Executive Assistant to the Founder and CEO, Arron Kallenberg, is pivotal in the Executive Office, providing comprehensive support to the CEO’s professional and personal responsibilities. This role demands a proactive, detail-oriented, and highly organized individual capable of managing a wide range of tasks, from coordinating complex schedules and travel arrangements to acting as a key liaison across internal teams and external stakeholders. The ideal candidate is a dependable and resourceful professional who anticipates needs, communicates effectively at all levels, and maintains confidentiality with the utmost integrity. This position also involves collaborating on special projects and contributing to the planning and executing of company events, ensuring seamless operations aligned with the company’s mission and values. A passion for the Wild Alaskan Company’s mission, combined with a dedication to fostering positive relationships, will be essential to success in this role.


CORE RESPONSIBILITIES

  • Calendar and Scheduling Management: Coordinating all professional and personal appointments, meetings, and engagements. This includes preparing agendas, managing logistics, and ensuring timely follow-ups on action items while aligning with organizational priorities.
  • Travel and Itinerary Coordination: Planning complex travel arrangements for business and personal trips, including flights, accommodations, transportation, visas, and itinerary management. This includes handling last-minute changes and traveling alongside the CEO to company and industry events to provide logistical support.
  • Communication and Email Management: Organizing and prioritizing communications, triaging the inbox to highlight time-sensitive matters, drafting responses, and maintaining relationships with key contacts (internal and external).
  • Proactive Problem Solving: Anticipating the needs of the CEO, taking proactive steps to address challenges, resolve conflicts, and streamline operations before issues arise.
  • Project and Document Management: Assisting with and managing projects, preparing reports and presentations, and maintaining organized, confidential access to both digital and physical documents for easy retrieval.
  • Expense and Budget Oversight: Preparing and tracking monthly expense reports for both business and personal expenses, managing reimbursements, and sometimes overseeing specific project budgets or household finances.
  • Stakeholder and Relationship Management: Acting as a liaison between the CEO and various internal and external stakeholders, interfacing with colleagues, clients, vendors, and household staff to coordinate calendars, meeting agendas, travel arrangements, and more.
  • Event Planning and Coordination: Organizing corporate and personal events, such as meetings, team retreats, or family gatherings, including handling invitations, catering, logistics, and guest management and, in collaboration with the Chief of Staff, taking ownership of company event planning and execution.
  • Errands and Personal Tasks: Running errands and handling various personal tasks, such as shopping, coordinating personal appointments, and managing day-to-day household needs.
  • Discreet Handling of Confidential Matters: Managing private and sensitive issues with discretion, maintaining confidentiality in all areas of the executive’s life.


REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Prior Executive Support Experience: Significant experience in a similar executive assistant role, demonstrating a seasoned understanding of high-level executive support and the ability to operate independently without extensive oversight.
  • Exceptional Organizational and Time Management Skills: Ability to manage a high volume of tasks, prioritize effectively, and maintain meticulous attention to detail across diverse responsibilities.
  • Advanced Communication Skills (Written and Verbal): Proficiency in clear, professional communication, able to draft emails and correspondence, prepare presentations, and liaise confidently with various stakeholders.
  • High Level of Discretion and Confidentiality: Sound judgment and understanding of the sensitive nature of the role, handling private and confidential information with integrity.
  • Proactive Problem-Solving Abilities: Skilled at anticipating needs, identifying potential challenges before they arise, and taking the initiative to resolve issues smoothly and efficiently.
  • Availability and Responsiveness: Willingness to be available outside of standard 9-to-5 hours, accommodating the CEO’s schedule and needs, which may include occasional nights, weekends, and travel.
  • Technical Proficiency with Office Software and Scheduling Tools: Proficiency in Microsoft Office Suite, Google Workspace (especially Google Sheets and Google Calendar), and project management tools like Asana or equivalent software.
  • Interpersonal and Relationship-Building Skills: Exceptional relationship-building skills with a high level of empathy, serving as a trusted representative of the CEO and the Executive Office while building and maintaining strong working relationships with internal teams and external partners.
  • Passion for Helping People: An authentic desire to support others, fostering a positive and helpful environment in all interactions.
  • Adaptability and Flexibility: Ability to adjust to changing priorities, handle last-minute requests, and thrive in a fast-paced environment, often with a high level of ambiguity and shifting demands.
  • Travel Coordination Expertise: Knowledge of the complexities of booking travel, including airline, hotel, visas, and in-person logistical support during events or trips.
  • Event Planning and Project Management Skills: Competence in planning, coordinating, and executing corporate and personal events, managing timelines, budgets, vendors, and logistics effectively.
  • Financial Literacy and Budgeting Skills: Understanding of expense reporting, budgeting, and financial tracking to manage both corporate and personal finances efficiently.
  • Customer Service Orientation: A friendly and professional demeanor, dedicated to supporting the CEO’s needs while remaining approachable and helpful.
  • Knowledge of Company Culture and Organizational Priorities: Familiarity with the organization’s mission, values, and key stakeholders to ensure alignment with priorities and support effective decision-making, with a specific passion for Wild Alaskan’s mission.
  • Project Management and Multi-Tasking Skills: Ability to manage multiple ongoing projects, timelines, and responsibilities simultaneously.
  • Collaboration and Teamwork: Willingness to work closely with colleagues, such as the Chief of Staff and other departments, coordinating shared initiatives like event planning or cross-departmental projects.
  • Self-Starter with Independent Work Skills: Strong ability to work independently in a remote team environment, showing initiative and reliability without constant supervision.
  • Crisis Management and Emotional Intelligence: Capability to remain calm and effective in high-pressure situations, exercising emotional intelligence in challenging scenarios.
  • A Willingness to Learn: Openness to new experiences and a proactive attitude toward continuous personal and professional growth.


SALARY RANGE

$60,000 to $120,000 per year

Wild Alaskan participates in E-Verify. Please see the Notice of E-Verify Participation and Right to Work posters for more information.

Diversity of backgrounds and perspectives makes us stronger. We’re committed to creating a work environment that fosters growth, celebrates diversity and fundamentally makes all teammates feel welcome, accepted, nurtured and respected. As an equal Opportunity Employer,  Wild Alaskan Company does not discriminate against candidates on the basis of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected]. Please note this email cannot provide application status updates. 

Top Skills

Asana
Google Workspace
MS Office
The Company
HQ: Homer, Alaska
75 Employees
Remote Workplace
Year Founded: 2017

What We Do

The Wild Alaskan Company offers an online direct-to-consumer membership service for premium wild-caught seafood. By joining our monthly seafood program, you’ll receive a box of sustainably harvested seafood every month. We source the highest quality seafood from top Alaskan and Pacific Northwest fisheries and ship it directly to your home.

If you’re like most Americans, you probably find it difficult to consistently buy premium grade seafood. Seafood fraud is running rampant in many parts of this country. In fact, a 2015 Oceana report showed that more than 40% of salmon in grocery stores and restaurants was mislabeled.

So, unless you have a trusted source, you’re likely not eating what you think you are. With the Wild Alaskan Company, our goal is to create a fully transparent sea-to-table experience, where you always:

1. Know the source of your wild-caught, sustainably harvested seafood.

2. Have direct and regular access to a variety of wild-caught species from Alaska, which we’ll curate for you based on seasonality and availability.

Think of us as your personal fishmonger!

Why Work With Us

We're a small, expanding team that cares deeply about sustainability, good food and personal growth. We rely on the systems we build to deliver a high-quality, personal experience to our members throughout the U.S. You can catch us in Alaska, New York and everywhere in between -- and sometimes beyond. We value independence, hard and thoughtful work

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