Executive Assistant (Contract)

About Us 

At SimplePractice we are transforming access to quality care by equipping health and wellness practitioners with the tools they need to thrive. Over 185,000 practitioners trust us to grow their health and wellness business through industry-leading software, education, and tools that connect them to clients seeking care. With SimplePractice, clients can find and connect with the right therapist, and manage their care all in one place.

The Role

We are looking for a detailed oriented, execution savvy and meticulous individual to directly support the CEO of SimplePractice. Your contributions will directly help our CEO, our exec team, and the employee experience across the functional groups.  

Responsibilities:

Executive support: 

• Complete a broad variety of administrative tasks such as: managing an extremely active calendar, submitting expense reports, composing and preparing internal correspondence, and arranging domestic travel.
• Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up as appropriate.
• Calendar management: 
• Manage executive’s external calendar and coordinate meetings with external stakeholders.
• Manage the shared Operations, Leadership, and Company-wide calendars, including coordination of meetings
• Team All Hands: Manage monthly all hands meetings including the creation of slide decks and managing stakeholders to complete the presentation. Also responsible for running the meetings via Zoom. 
• Manage ELT and XLT team on-sites and events.

Desired Skills & Experience:

• 5+ years of experience in executive administration, project management, or related field
• Experience handling sensitive company information
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• In-depth knowledge of Microsoft and Google. Proficiency in a broad array of online tools including spreadsheets and slide presentations
• Excellent calendar management skills, including the coordination of complex executive meetings
• A team player capable of cultivating productive working relationships across the company
• Resourceful, can-do attitude
• You thrive in a fast-paced environment

Base Compensation Range

$40 - $50 per hour

California Job Applicant Privacy Notice

Thank you for your interest in opportunities at SimplePractice LLC (“SimplePractice” or “us” or “we” or “our”). Please note that when you submit your resume or application materials to us for employment purposes, you are subject to the SimplePractice California Job Applicant Privacy Notice. 

For more information about our privacy practices, please contact us at [email protected].