Executive Assistant / Personal Assistant

We are hiring a highly organized, proactive, and adaptable Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role requires a high level of discretion, excellent communication skills, and the ability to thrive in a dynamic and fast-paced environment. The ideal candidate is based in Austin, TX, and has a flexible schedule to accommodate in-office presence an average of three days per week.
What you'll be doing:

• Executive Support:
  
  • Manage the CEO's complex calendar, scheduling meetings, travel, and appointments with efficiency and foresight.
  • Assist in the planning and directing of meetings and events (i.e., executive leadership off-sites, Board of Director meetings, dinners hosting external executives)
  • Assist in oversight of office management, All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to
  • remove duplication of events, etc.
  • Act as a gatekeeper, prioritizing incoming requests, correspondence, and tasks.
    Prepare and organize documents, presentations, and reports for meetings.
  • Handle confidential information with utmost discretion.
  • Serve as a liaison between the CEO and internal/external stakeholders.
  • Adapt to evolving business needs and take on additional responsibilities as required.
  • Maintain a flexible and willing attitude when interacting with and supporting other executives.
• Personal Support:
  
  • Assist with personal scheduling, errands, and household management as needed.
  • Coordinate personal travel, accommodations, and reservations for CEO and family.
  • Manage expenses and process reimbursements for both business and personal expenditures.
    Oversee special projects and other ad hoc requests.
• Customer Events
  
  • Interface with key internal and external business partners and other cross-functional departments in the production and execution of various projects and deliverables
  • Responsible for planning, executing small and large customer events. From coordinating internal and external partners and logistics to assisting in negotiating contracts and maintaining budgets, the role
  • coordinates every aspect of event planning and execution.
  • Exceptional project management skills, strategic thinking, and strong communication abilities are essential for success

Experience and Education Requirements:

• Associate degree in Finance, Communications, Business or equivalent relevant work experience
• 5+ years of combined experience in an executive assistant or similar role, preferably supporting C-suite executives.
• Ability to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environment
• Highly organized with strong attention to detail
• Strong project coordination skills
• Highly proficient with Google Suite, and various office systems
• Excellent verbal and written communication skills.
• Ability to handle any and all confidential data and maintain confidentiality
• Thoughtful and a positive attitude in an environment with demands, deadlines and varying personalities.
• Proactive mindset with the ability to anticipate needs and find solutions.
• Willingness to adapt to a dynamic work environment and occasional after-hours support.

Essential Job Functions:

• Regular, on-time attendance
• Ability to work remote / hybrid
• Ability to communicate effectively
• Ability to use office equipment such as a computer, copier, and telephone
• Ability to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and Excel