Executive Assistant, Global Alpha

ABOUT US

We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as of March 31, 2024.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. 

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced.

ABOUT YOUR ROLE

In this role, you will report the Senior Managing Director and Head of Global Alpha, providing them with support to help operate with efficiency and agility.

In your role as Executive Assistant, Global Alpha, you will:

• Manage the Executive’s agenda through organizing meetings with ExCo committee, external partners, internal parties and participation in conferences

• Prioritize requests, emails and meetings applying judgment, discretion and sound business acumen based on understanding of group objectives, processes and timeframes 

• Participate in Global Alpha (GA) leadership meetings, share relevant information with members, relay and follow-up on action items

• Work in close partnership with other GA Admins and Senior Leadership team

• Act as liaison agent with various stakeholders internally and interact with key external partners, as well as high profile, senior level executives

• Help create, proofread, edit communications on behalf of the Executive and consolidate documents for the Board of Directors, ExCo, GA meetings, etc. 

• Manage travel itinerary and complete expense reports

• May provide support in monitoring and managing budget and contract processes 

• Lead project coordination of large events and meetings for the GA group 

• Lead process improvement projects in collaboration with other administrative assistants and participate in/help coordinate business group projects as required 

• Act as subject matter expert of Microsoft office suite and other department-specific systems 

• Demonstrate integrity, the ability to maintain the utmost confidentiality and the capacity to manage many situations that will arise daily. 

WHAT YOU’LL NEED

• Bachelor’s degree, or equivalent relevant experience

• Proven experience, at least ten (10) years, in an executive assistant role or similar relevant role  

• Advanced knowledge of Teams, Outlook, Word, Concur and PowerPoint and the interest and capacity to adapt to new technologies and tools

• Ability to navigate in a fast-paced environment by displaying a high level of proactiveness, agility and accountability in all aspects of the role, including decision making and meeting deadlines

• Ability to identify, analyze and solve complex administrative problems by analyzing risks and creating alternative solutions

• Excellent ability to prioritize and multitask a wide range of concurrent responsibilities

• Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement to take appropriate decisions without supervision and in ambiguous circumstances

• Strong interpersonal skills and listening skills, emotional intelligence, and ability to “read the room”

• Effective communicator and confident to interact with high profile executives and ability to represent the Executive in a professional manner internally and externally

• Ability to build and maintain a robust network

• Demonstrates sound business acumen and understanding of PSP’s processes

• Bilingualism in English and French *(Frequent interactions in English with PSP employees based in our office in New York, and interactions in French with employees in our local office in Montreal)

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We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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