Executive Assistant

moozoom is looking for a highly organized and proactive Executive Assistant to support our leadership team. This role is essential in facilitating effective communication and organization within the company.

The ideal candidate will be a dynamic multitasker with excellent communication skills and the ability to manage sensitive information with discretion. You will play a vital role in helping our executive team navigate daily operations and strategic projects.

Responsibilities

• Manage executive schedules and coordinate appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Maintain and organize emails, files and records.
• Assist in project management and track progress on various initiatives.
• Act as a liaison between executives and other departments.
• Prepare regular reports on the progress of initiatives and propose appropriate solutions as needed.
• Support in organizing company events and workshops.
• Manage certain aspects of the CEO's daily life (e.g., personal appointments) to ensure optimal alignment with professional obligations.
• Anticipate the CEO's needs and propose reactive solutions in the event of unforeseen circumstances or urgent requests.

• Minimum of 2+ years of experience as an executive assistant or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Excellent communication skills, both written and verbal - Bilingual in English and French.
• Ability to handle multiple tasks and priorities in a fast-paced environment.
• Professional demeanor with strong judgment and discretion.
• Strong sense of discretion and rigor in handling confidential information.
• Able to adapt your schedule from time to time with both Pacific Standard Time and Eastern Standard Time.

Key reasons you should apply:

• Full-time 100% remote position
• Flexible work hours.
• Collaborative work environment.
• 4 weeks of vacation from the moment of hire.
• Competitive salary and access to collective insurance

Don’t forget to access to see how great it is!

Our six steps hiring process

1. Short video and CV: send your CV, as well as a short video describing who you are and why you should be the person we are looking for.
2. Initial Interview: if selected, this is where you and us get to know each other better.
3. Mini project: moving forward at this stage of the hiring process, we will distribute a mini project that will allow you to show how good you are.
4. Final interview: we’re getting there. You made it so far and it’s now the moment where you get to meet other people of the team.
5. Offer: we send you an offer tailored to convince you to join our team.6
6. Take off: this is the day you start changing the world with us.

Join our team!