Executive Assistant, Chief Risk Office

ABOUT US

We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as of March 31, 2024.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. 

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced.

ABOUT YOUR ROLE  

Reporting to the Senior Vice President and Chief Risk Officer, the Executive Assistant will:   

• Provide overall administrative and operational support to the SVP by utilizing excellent communication skills, exercising sound judgment and discretion, interacting with internal and external partners, including senior level executives 

• Prioritize and pre-filter SVP’s emails and meetings applying judgment, discretion and sound business acumen based on understanding of group objectives, processes and timeframes 

• Manage the SVP’s agenda and coordinate his schedule, including coordinating meetings, creating agendas, organizing participation in conferences as well as handling meeting logistics 

• Responsible for the organization of the weekly investment committee, chaired by the Chief Risk Officer. Organization includes managing the meeting invitations, drafting the meeting  agenda and minutes, and consolidating all relevant information for the CRO ahead of the meeting

• Participates in weekly CRO leadership meetings, share relevant information with members, relay and follow-up on action items to the appropriate persons within the department or organization 

• Coordinate travel arrangements, providing all required documents (itineraries, tickets) and prepare expense reports 

• Work in close partnership with the CRO Senior management team 

• Help create, proofread, edit communications on behalf of the SVP and consolidate documents for the Board of Directors, ExCo, etc. 

• Help prepare PowerPoint presentations for various meetings and committees 

• Act as liaison agent with various stakeholders internally and externally and be the contact point for the Administrative Assistants in the department 

• May provide support in monitoring and managing budget and contract processes 

• Lead project coordination of large events and meetings for the CRO group 

• Lead process improvement projects in collaboration with other Administrative assistants and participate in/help coordinate business group projects as required 

• Act as subject matter expert of Microsoft office suite and other department-specific systems 

• Demonstrate integrity, the ability to maintain the utmost confidentiality and the capacity to manage many situations that will arise daily

WHAT YOU’LL NEED  

• Excellent client service approach with high degree of proactivity and responsiveness 

• Ability to navigate a fast-paced environment 

• Ability to handle sensitive and confidential information with professionalism, discretion and good judgement 

• Detail-oriented 

• Strong interpersonal skills and ability to build an internal network 

• Autonomy, curiosity, proactivity and solution-oriented 

• Strong ability to prioritize and multitask 

• Effective communications skills, both written and spoken, with excellent writing skills 

• Ability to work independently with minimal supervision 

• Diploma in office technology, or equivalent experience. Bachelor’s degree an asset

• At least ten (10) years of experience as an Administrative Assistant / Executive Assistant supporting senior management in a dynamic, professional, and complex organization 

• Project Management skills 

• Ability to use Diligent Board (Board management software), an asset

• Advanced knowledge of Teams, Outlook, Word, Concur and PowerPoint and the interest and capacity to adapt to new technologies and tools. 

• Proficiency in English and French (or willingness to learn) (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa) 

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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