Executive Assistant to the CEO

Exemption Status:United States of America (Exempt)

$78,444 - $105,900 - $133,356

“Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors.  A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate.”

This position is not eligible for Sponsorship.

MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team!

Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution!

Job Description

The Executive Assistant to the Chief Executive Officer is a leadership role responsible for supporting executive-level operations, managing a team of administrative professionals, and ensuring the seamless execution of meetings, scheduling, and process improvements.

This position will provide high-level operational and administrative support to the Executive team, including the Chief Executive Officer, Chief Financial Officer and Board of Directors, while managing a team of administrative assistants.

Essential Duties and Responsibilities

• Schedule and manage weekly, monthly, and quarterly meetings, including manage invites, create agendas, run presentations, and take meeting minutes.

• Schedule and manage recurring meetings for Executives (CEO, CFO, and other senior leaders), including Board of Directors and Consultants.

• Prepare Board Agendas and create Board Books through Boardvantage portal

• Lead, mentor, and manage a team of administrative assistants, ensuring high-quality support across the organization.

• Hiring processes, such as scheduling interviews and onboarding new hires.

• Process purchase requests and oversee monthly receiving tasks in Oracle for various Executives and departments.

• Act as the point of contact for executive travel coordination with Travel department by arranging private and/or corporate travel.

• Assist with corporate compliance and annual licensing activities.

• Handle meeting logistics for various on and off-site meetings by organizing meeting logistics, agenda, reserving conference rooms or venue, and ensuring follow-up items are handled.

Supervisory Responsibilities        

Manages assigned staff in various segmented operations, training and vendor management areas. Responsible for the overall direction, coordination, and evaluation of the unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supports and enforces all company policies and procedures in a fair and consistent manner, taking corrective action whenever necessary.

Client Responsibilities

This is an internal client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written). One must be able to; manage difficult situations, respond promptly to client needs; solicit feedback to improve service; respond to requests for service and assistance and meet commitments to clients.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Leadership skills with experience managing administrative teams. Proficiency in software tools such as Oracle, DocuSign, Workday, and Boardvantage. Strong organizational, communication, and problem-solving abilities. Exceptional attention to detail and ability to multitask in a fast-paced environment.

Ability to handle confidential and sensitive information with discretion.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience  

Associate’s degree required, Bachelor’s degree preferred or equivalent combination of education and related experience. Must have a minimum of 9 years’ experience supporting senior leaders, with at least 6 years supporting C-level executives. Experience providing administrative support to a Board of Directors is preferred. 3 years of supervisory experience required; 4 years of MedImpact experience plus an appropriate external leadership training program and internal mentorship with a seasoned leader (Director or above) that must completed within 12 months in new position may substitute for the supervisory experience requirement.

Computer Skills                                           

Advanced PC skills using Teams, MS Outlook and MS Office Suite (Word, Excel, PowerPoint) and Visio.

Certificates, Licenses, Registrations

None required.

Other Skills and Abilities   

Must have exceptional organizational skills, attention to detail, and the ability to prioritize and execute multiple projects effectively. Must have the ability to handle highly confidential matters.

Reasoning Ability                                                    

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Skills                                                 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Language Skills                                           

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Competencies                                              

To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

• Initiative - Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually quiet.

Work Location

This is an on-site position. Must be available to work from San Diego Headquarters for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders.

Working Hours

This is an exempt position. Therefore, one must have the ability to work nights, weekends or on holidays if required. This may be changed at any time to meet the needs of the business.  The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm.

Travel

This position requires no travel however attendance maybe required at various local conferences and meetings.

The Perks:

• Medical / Dental / Vision / Wellness Programs
• Paid Time Off / Company Paid Holidays
• Incentive Compensation
• 401K with Company match
• Life and Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus

To explore all that MedImpact has to offer, and the greatness you can bring to our teams, please submit your resume to www.medimpact.com/careers

MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego,
California. Our solutions and services positively influence healthcare outcomes and expenditures, improving the position of our clients in the market. MedImpact offers high-value solutions to payers, providers and consumers of healthcare in the U.S. and foreign markets.

Equal Opportunity Employer, Male/Female/Disabilities/VeteransOSHA/ADA:

To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The above
statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.