Executive Assistant to the CEO

About the Team:

Tools for Humanity (TFH) is seeking an Executive Assistant for the CEO. At TFH, these teams are at the forefront of shaping the narrative around our mission to innovate and implement solutions for global challenges. United by a passion for making a difference, our teams operate in a fast-paced, collaborative environment where creativity and strategic thinking are valued. Working across continents, we advocate for policies that promote sustainability and inclusivity, ensuring that our tools and technologies benefit all sectors of society. As an executive assistant, you will report into the Office of the CEO (CEO and Chief of Staff) dedicated to creating a positive impact on a global scale, offering you a unique opportunity to contribute to meaningful projects while developing a wide range of skills.

About the Opportunity:

The role will provide high level administrative support to the CEO. This position will act as a liaison between other senior TFH leaders, cross-functional business teams and external business partners. This individual will manage fluid, complex calendars, helping the executives strategically prioritize and sequence their time to meet myriad deliverables while caring for the development of their teams and their work.

In addition to supporting the CEO, this role will support various TFH wide activities, ensuring our team members receive an incredible experience.

In this role you will: 

• Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings.
• Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates.
• Ensure the CEO is fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track. 
• Keep a robust to-do list for the CEO including work to be seen, emails to return, deadlines to manage, etc.
• Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications on behalf of the CEO.
• Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed.
• Arrange complex domestic and international travel and process expense reports.
• Partnering closely with executives and teams to provide dates and timing that could impact project milestones.
• After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing.
• Team player who can work in a collaborative environment with global teams in multiple time zones.

About You:

• Work out of the San Francisco office from Monday to Friday, with some flexibility 
• Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive.
• Excellent time management and organization skills, comfortable driving others to deadlines and deliverables.
• Ruthless prioritization to manage challenging deadlines and competing priorities.
• Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities.
• Creative and strategic problem solver, supporting our CEO constantly evolving priorities.
• Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward.
• Exceptional ability to partner with others; strong collaborative and diplomatic skills.
• Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues.
• Thrives in a dynamic, fast paced and global environment.
• Ability to travel 20% of time domestically and internationally to work alongside the executives and team.