#GetThereFirst
Digital Hands is an innovative Managed Security Service Provider (MSSP) with a mission to protect customer data and make technology available, productive and secure with the strongest talent in the cyber industry. Members of the Digital Hands Team work with leading technologies and protect a dynamic set of enterprise-class customers including best-known brands in the hospitality, financial, manufacturing and communications industries. Digital Hands employees enjoy competitive compensation and benefits, training opportunities, personal skills development, and opportunities for professional advancement across the organization.
Digital Hands is comprised of innovators leading from the front, fueled by a desire to achieve, test new boundaries, and a determination to do whatever it takes to get there first every time. Ideal candidates believe in the mission and vision of the company and have a genuine love for what they do. At Digital Hands, we take ownership, obsess over our promises, anticipate our customers' needs. and get ahead of every threat so that our customers can focus on their business with the peace of mind that only comes from knowing their cyberworld is secure.
We are looking for a highly organized and proactive Administrative Personal Assistant to join our dynamic team. In this pivotal role, you will be the backbone of operations, ensuring day-to-day activities run smoothly and efficiently. From managing the calendar to coordinating travel and acting as the key point of contact for internal and external stakeholders, you will be a trusted partner in navigating an extremely busy professional life.
Core Hours
This position requires availability Monday through Friday, from 9:00 AM - 6:00 PM (including a 1-hour lunch break), onsite. There may be rare occasions when you’ll need to be available for events or tasks outside of regular hours.
About You
- You’re a Master of Organization: You thrive in fast-paced environments and are known for your ability to juggle multiple tasks seamlessly. Whether it’s managing calendars, emails, and handling correspondence, you’re always on top of things.
- You’re a Problem Solver: You’re resourceful and quick-thinking, proactively addressing needs before they even have to ask. You anticipate challenges and find solutions with ease.
- You’re a Communication Expert: You have excellent communication and interpersonal skills that allow you to liaise effectively with people at all levels, both inside and outside the organization.
- You’re Discreet: You handle confidential information with the utmost professionalism and discretion, understanding the importance of trust in your role.
- You’re Tech-Savvy: You are proficient in office software, calendar applications, and other digital tools that help streamline your work.
What You’ll Do
- Managing the Calendar: Organize meetings, appointments, and calls, ensuring schedules are optimized for efficiency.
- Handle Travel Arrangements: Book flights, hotels, and transportation for business trips, ensuring everything is seamless and stress-free.
- Coordinate Correspondence: Screen emails, phone calls, and manage incoming communications with professionalism, ensuring timely responses and prioritization.
- Prepare Documents: Draft reports, presentations, scan documents, and other materials for meetings, ensuring everything is streamlined and well organized.
- Support Meetings: Prepare agendas, coordinate meeting logistics, and take detailed minutes when necessary.
- Handle Confidential Information: Maintain the highest levels of confidentiality, managing sensitive materials with discretion.
- Anticipate Needs: Proactively assist in any way you can, ensuring administrative everything needs are handled to focus on high-priority tasks.
What You Bring
- Excellent Communication Skills: You’re comfortable interacting with a wide range of stakeholders with confidence.
- Impeccable Written Communications: Your emails, reports, and other written communications are flawless, with impeccable grammar, spelling, and tone.
- Outstanding Organizational Skills: You thrive in managing multiple tasks at once, ensuring nothing slips through the cracks.
- Proactive Attitude: You anticipate needs and act quickly to resolve issues, always staying one step ahead.
- Strong Time Management: You’re comfortable working under pressure, meeting tight deadlines, and managing competing priorities.
Digital Hands is dedicated to a diverse and inclusive workplace and culture, and proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.
Digital Hands is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please contact us at [email protected].
Digital Hands participates in the U.S. Government’s E-Verify program to determine employment eligibility. In compliance with the federal government, all hired applicants will be required to verify identity and employment eligibility upon hire. To learn more about E-Verify, please visit dhs.gov/e-verify.
By submitting your application, you agree that Digital Hands may collect, use, and process your information, which may include personal information and sensitive personal information, in connection with Digital Hands’ recruitment activities. You may delete your application and/or unsubscribe from receiving notifications of career opportunities at Digital Hands at any time. For additional details on how Digital Hands uses and protects your personal information in the application process, including your rights under the California Privacy Rights Act (“CPRA”), click here to view our Privacy Notice.
What We Do
Compliance alone is no guarantee of protection. Digital Hands is an MSSP that stays ahead of cyber threats so that they are detected before they become an issue. Our philosophy is to always Get There First; and we do — every time. We’re more than just a Managed Security Service Provider. We truly become an extension of your team and strive to provide you with unparalleled service, protection, and support.
