About the RoleAs one of the Administrative Assistants at Athleta, you will provide administrative support to leaders on the Athleta Leadership Team as well as provide diversified administrative and operational support, manage key components of the employee lifecycle, and partner closely with HRBPs to ensure excellent customer service is provided to employees. Collaboration with cross-functional partners and teams can be expected. This role is critical to the success of the department with the ideal candidate being very organized, forward-thinking and a problem solver.
In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.What You'll Do
- Provides administrative support to executive/executives on the Athleta Leadership team as well as leaning in to provide administrative support to their teams.
- Calendar management support as well as scheduling appointment meetings internally and externally for executives. Travel arrangements (domestic and international), planning meetings (Town Halls, etc), expense reports and other ad hoc administrative tasks.
- Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
- Regularly handle critical, highly sensitive and confidential matters and reporting: provide ad hoc reporting and initiatives, support the promotion and Rewards process, other projects, and support as needed
- Maintain, update, and create all functional and brand distribution lists/groups and full brand organizational charts, working cross-functionally to keep updated on a regular cadence.
- Organize and maintain Corporate Calendar, coordinate meetings and agendas, and assist with presentations and meeting materials
- Other responsibilities including special projects as required to increase the effectiveness and efficiency of the overall team
Who You Are
- Bachelor’s degree or equivalent
- Demonstrate professionalism and ability to maintain highest level of discretion and confidentiality Detail oriented; strong organizational and time management skills
- Proficient with Mac or PC, MS Office Suite; Peoplesoft/MSS and Workday a plus. Strong comfort and experience with MS Outlook calendar support
- Excellent at building and maintaining relationships with all levels of management and business partners, finding connections, and anticipating needs
- Strong problem solving and follow up skills; must be proactive and take initiative. Strong analytical, written & oral communication.
- Experience in customer service and/or a high-pressure, multitask environment
Top Skills
What We Do
In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and it grew to become one of the world’s most iconic brands.
Today we’re represented in more than 1400 stores in over 40 countries, and online. We have headquarters in New York, London, Shanghai, Tokyo, and, of course, San Francisco.
Our unique aesthetic is optimistic cool, elevated American style. Our clothes are crafted with care, with focused attention to thoughtful design. We believe in staying true to our heritage while creating what’s next.
Don and Doris Fisher always wanted to “do more than sell clothes.” They wanted to support the people who ran their company, to be active in their communities, and to have a positive impact on the world. Their vision helped transform retail, and we’re still following their lead.
We stand for freedom and possibility for all; we champion diverse ideas that transcend generations, geographies and genders.
