Accounting Administrative Assistant – Livonia, Michigan – IN-PERSON
Job Summary
Prism Specialties, a disaster restoration company located in Livonia, MI, is currently seeking an Accounting Administrative Assistant to join their team. Under the direction of the Controller, the Accounting Administrative Assistant is responsible for many clerical and accounting tasks to ensure the staff can communicate and work efficiently.
This is also a travel position where the individual will be coordinating job activities at customer locations. The jobs typically last between 1-3 weeks and often deployed on short notice. This person can expect to be traveling over 50% of the year.
The ideal candidate for this position is a reliable self-starter who can work independently in a fast-paced environment, has a high sense of urgency, takes pride in their work, and has great initiative.
Responsibilities
· Research and implement travel arrangements including flights, hotels, and transportation
· Maintain daily log sheets including labor, equipment, and material usage logs
· Enter usage information to generate invoices
· Coordinate with outside service providers to meet expectations and deadlines
· Summarize daily job communications from the Project Engineer and distribute appropriately
· Coordinate meals at the job location or hotel
· Talk to adjusters, contractors, and customers in a professional manner
· Respond to requests for service as required
· Assist with generating reports
· Use the computer, internet, cell phone, and general office machines
· Accurately maintain files and record keeping
· Complete invoices and collect payments
· Maintain reports and sales data
· Professionally draft letters with proper English and grammar
· Answer calls after hours when needed
Requirements
· Ability to accommodate 50% travel requirement with short notice
· Minimum 2-year college degree
· Minimum 2 years in an accounting assistant role
· Minimum 2 years in an administrative support role
· QuickBooks Desktop experience required
· General knowledge of accounting principles
· High efficiency with Excel and Microsoft applications
· Typing skills of 50 wpm minimum
· Works well under pressure with immediate deadlines
· Expert Multitasker – able to switch assignments as needed
Perks/Benefits
- Competitive Pay
- 401(k) matching
- Flexible Spending Account
- Dental, Medical, and Vision
- Short and Long-Term Disability
- Life Insurance
- Paid Time Off
- Great Work Culture
- Growth Opportunities
- Company paid meals, accommodations, and transportation while traveling on assignment
- Company cell phone
Job Type: Full-time
Pay: $22-$25/hour
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
What We Do
Hiring a Human Resource Manager to navigate your business through the web of laws can be very expensive and time consuming. Sage Solutions can provide your start-up, or small to medium-sized business, with just the right services you need without breaking the bank.
We focus on three distinct services offerings: 1. Compliance Solutions, 2. Human Resource Solutions, and 3. Individual Services Solutions.
COMPLIANCE SERVICES
The path to compliance starts with our complimentary audit which details your strengths and weaknesses. We then partner with your administrative personnel to provide comprehensive, yet simple, tool kits for compliance with many of the reporting requirements. From there, we assist with improving your audit score, offering 3 levels of monthly subscription services to meet your business needs and budget. As your audit score improves, your risk level improves, providing you better peace of mind.
HUMAN RESOURCES SOLUTIONS
In addition to the compliance services above, we can provide highly customized HR subscriptions services such as hiring, investigations, employee handbooks and the like. Simply purchase the subscriptions hours you need to meet your human resource needs.
INDIVIDUAL SERVICES SOLUTIONS
Our individual services allow you to purchase only the HR services that you need while maintaining a tight budget. Services include helping you find and acquire new talent, diversifying your workforce, completing necessary HR paperwork, and creating employee handbooks and documents that will help keep you compliant with all the state and federal employment laws. Our goal is to streamline many of the most challenging HR management tasks with our individual services. Whether you have questions about compliance or human capital management, we have the answers you need.
Sage Solutions was formed by 3 executives with decades of business experience, who are always ready to roll up their sleeves and get the work done so you don't have to.
