Accounting Administrative Assistant

Accounting Administrative Assistant – Livonia, Michigan (IN-PERSON)

Job Summary
Prism Specialties, a leading disaster restoration company located in Livonia, MI, is seeking a highly organized and proactive Accounting Administrative Assistant to join their team. In this key role, you will support their accounting operations by managing various clerical and administrative tasks under the direction of the Controller, ensuring smooth and efficient office functions.

You will be based at their Livonia office, providing essential administrative support. This is an excellent opportunity for someone looking to make an impact in a fast-paced and dynamic environment while focusing on accounting and administrative functions.

Key Responsibilities:

• Manage and maintain accurate records of labor, equipment, and material usage, and enter this information into our accounting system to generate invoices.
• Assist with processing payments, maintaining sales data, and keeping detailed reports up to date.
• Prepare and maintain files, records, and correspondence, ensuring accuracy and confidentiality.
• Coordinate with internal teams and outside service providers to meet deadlines and ensure job expectations are fulfilled.
• Assist with the creation and generation of financial reports for management.
• Professionally communicate with contractors, adjusters, and customers to provide updates and address inquiries.
• Support the Controller with various accounting tasks and special projects as needed.
• Maintain office organization, ensuring that all administrative needs are met efficiently.
• Answer phones and respond to emails in a professional manner.
• Maintain office supplies and assist with general office functions to ensure a smooth workflow.

Qualifications:

• Minimum 2 years of experience in an accounting assistant role, with a focus on administrative support.
• Proficient in QuickBooks Desktop and general accounting principles.
• Strong Excel and Microsoft Office skills, with a high degree of efficiency.
• Exceptional multitasking ability and a strong sense of urgency.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Ability to work independently and take initiative while supporting a team.
• Typing speed of at least 50 words per minute.
• Strong organizational skills and the ability to meet deadlines in a fast-paced environment.

Perks & Benefits:

• Competitive pay ($22 - $25/hour).
• 401(k) matching.
• Flexible Spending Account (FSA).
• Comprehensive benefits package including dental, medical, and vision coverage.
• Short and Long-Term Disability Insurance.
• Company-paid life insurance.
• Generous Paid Time Off (PTO) and additional days off for community service and special occasions.
• Excellent company culture with growth opportunities.

Job Type: Full-time
Schedule: Day shift, Monday to Friday

If you are a motivated, detail-oriented individual with a passion for supporting accounting and administrative functions, we would love to hear from you. Apply today to join the team at Prism Specialties and take the next step in your career!