Working Student in Organizational Assistance

Company Description

Since its establishment in 2013, Bosch Engineering Center Cluj plays an essential role in the current transformation of the mobility sector. Through its extensive expertise in software, hardware & mechanical engineering, reliability engineering, as well as sales planning, the center contributes to the development of innovative products and services based on artificial intelligence (AI) applied in the fields of automated driving, electric and connected mobility. Thanks to the diverse professional and personal development opportunities, flexible working conditions, modern offices and laboratories in Cluj-Napoca, Jucu, Bucharest and Sibiu, we are one of the most desired employers among engineers and IT professionals in Romania.

Our promise to our colleagues is rock-solid: we grow together, we enjoy our work, and inspire each other. Join us and see the difference.

Work # LikeABosch

Job Description

Interested? Get ready to work #LikeABosch!

Our team is happy to welcome you. Here is what you will be doing if you choose to join the team:

Organization

• Keeping close contact with the colleagues from our Bosch Headquarter and supporting the Project Management & Prototype central department with any organizational topics;
• Organizing internal department meetings;
• Periodic updating of the intranet page and of the accounts on the social or professional networks of the department.

Document management

• Creating and distributing meeting minutes, including deadline monitoring;
• Periodic updating of the department's organizational chart;
• Correspondence in English;
• Periodic updating of department-specific documents (procedures, processes, etc.).

Providing administrative support

• Travel arrangements (according to budget and requirements) for all employees of the department;
• Checking the time management system at the end of the month for the department. Monitoring of vacation and home office days;
• Ordering and managing office equipment and consumables (with a minimum stock and/or with the Kanban office system);
• Ensuring the stock of IT equipment in accordance with the needs of the department.

Assistance to the department manager

• Organizing the agenda of the department manager (preparing the day before the daily folder for meetings, with presentations and documents);
• Support for the preparation of various presentations and documentation;
• Scheduling meetings.

Qualifications

Who you are:

• You are an undergraduate student;
• You have previous experience/internship within multicultural and multinational environment.

We would also appreciate if:

• You have both customer orientation and strong time management skills;
• You have a well organized and structured way of working;
• You are a flexible, dynamic and detail oriented person;
• You have an initiative, precise, quality oriented mindset;
• You have a problem solving and self-motivated attitude, ability to cooperate within a team;
• You have the ability to work in a virtual work environment;
• You are willing to travel occasionally.

The languages you should know:

• English – a good level is mandatory;
• German – a good level is an advantage.

Additional Information

Benefits:

• Performance-based bonus system;
• Flexible working hours and if you want to work from somewhere else than the office, our Home Office program helps you do that 70% of your working time/month;
• Flexible benefits & services (such as lunch discounts, sport discounts, medical services etc.);
• Recreational areas (library, games);
• 25 vacation days from the start;
• An innovative environment within a young team.