We are seeking a highly organized and efficient Virtual Assistant to join our remote team. This position, based out of Madrid, Spain, is open exclusively to citizens of EU countries due to company policies and tax compliance. If you are a self-starter with strong administrative skills and thrive in a virtual environment, we’d love to have you on board!
Key Responsibilities
- Manage scheduling, calendars, and virtual meetings for team members across multiple time zones.
- Handle email correspondence and maintain clear communication with internal and external stakeholders.
- Perform data entry, document organization, and updates to internal systems.
- Assist with travel arrangements, expense tracking, and basic bookkeeping.
- Support project coordination by preparing reports, presentations, and meeting agendas.
- Provide general administrative support to ensure smooth remote operations.
Requirements
- EU citizenship (mandatory due to legal and tax requirements).
- Proven experience as a Virtual Assistant or in a similar administrative role (1–2 years preferred).
- Basic written proficiency in English; Spanish is a plus but not required.
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and scheduling tools (e.g., Calendly).
- Excellent organizational and time-management skills with the ability to prioritize tasks.
- Reliable internet connection and a quiet, professional remote workspace.
- Ability to work independently and maintain confidentiality.
Preferred Qualifications
- Experience with remote collaboration tools (e.g., Slack, Zoom, Asana, Trello).
- Familiarity with basic HR or payroll processes.
- Previous experience working with international teams.
Benefits
- Fully remote position with flexible hours (within core business hours, 9:00–17:00 CET).
- Competitive salary based on experience.
- 22 days of paid vacation per year + Spanish public holidays.
- Opportunities for growth and career development within a dynamic team.
We are an equal opportunity employer, committed to fostering an inclusive and innovative workplace.
Additional Information
- Open only to EU citizens—no relocation required; candidates may reside anywhere in the EU.
- Only shortlisted candidates will be contacted for an interview.
Join our remote-first team and contribute to our success!
Top Skills
What We Do
Hikinex is a company that provides scalable business support.
We specialize on supporting growing businesses. Our HIKINEX agents are found, trained, and promoted to effortlessly integrate into businesses of all sizes. in a diverse number of different industries We are passionate about our clients and strive to provide an unrivaled experience. As a result, our employees are highly trained, our services are fully scalable, and our monthly plans are commitment free. We've invest heavily into our clients, and our processes reflect our commitment to their success. Your team at HIKINEX is dedicated to your success.
Client Engagement, Recruiting Services, Sales Support, Marketing Support, & Back-office Support are mostly of the HIKINEX services
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