Summer Squad - Office Operations Coordinator

ROLE: OFFICE OPERATIONS COORDINATOR - SUMMER SQUAD

TEAM: PEOPLE & CULTURE / OPERATIONS

LOCATION: TORONTO

COMPANY OVERVIEW:

Salt XC is an agency driven by the philosophy of Experiential Commerce™, our unique framework for designing better consumer experiences that earn attention and drive action. We take an integrated approach that connects a brand’s consumer’s online and offline experiences through data, media and the memorable moments that drive brand transactions.

ROLE OVERVIEW:

The Office Operations Coordinator will work with all teams, assisting the Office Manager and Operations Director in maintaining Salt's office and handling administrative tasks.

We seek a candidate who values being part of our dynamic People & Culture/Operations team and wants to be at the heart of our vibrant office environment in Toronto. This role is perfect for someone who thrives in a fast-paced setting, enjoys balancing routine with unpredictability, and loves being the go-to person for office support.

The ideal candidate will follow, improve, and implement processes with strong attention to detail and organization, efficiently handling various tasks. This full-time, in-office position offers a fantastic opportunity to grow within the marketing, events, and creative industry, with the potential for a full-time extension.

CORE RESPONSIBILTIES:

• Office & Facilities Management

• The role is full-time in office, Monday to Friday, 9am to 5pm.

• Support of overall facilities maintenance to ensure a functional, inviting and clean working environment, including but not limited to: kitchen and bathroom maintenance during the day, inventory and restocking of office supplies, workstation and meeting room organization etc.

• Front of house: greeting and welcoming guests, clients, vendors etc., maintain office security

• Working collaboratively with office partners and suppliers

• Supporting employees and guests with office inquiries and in-office events

• Administrative Support

• Managing mail and package delivery at the office

• Assisting in the implementation of office policies and procedures to enhance efficiency

• Assisting with other administrative tasks as required

• Operations Support

• Supporting the Director of Operations with proactive operational initiatives such as: Internal systems audits, platform & productivity tools research, vendor sourcing and management etc.

EXPERIENCE & SKILLS:

• High level of efficiency and accuracy, strong attention to detail

• Strong work ethic and initiative - keenness for rolling up their sleeves and getting the job done

• Excellent time management skills - able to maintain an efficient daily routine while managing unexpected requests in a timely manner

• Adaptability and strong problem-solving skills, critical thinker

• Excellent verbal and written communication skills

• Professional and friendly demeanor - ability to build rapport and collaborate with others internally and externally

• Organized with the ability to multi-task if required

• Proactive attitude with a passion for improving process and in-office environment

• Proficient in Microsoft 365 & good understanding of general office technology

REQUIREMENTS:

• Ability to work from the office Monday-Friday 8:30am – 5pm

• Access to a vehicle is beneficial but not mandatory

SALT’S VALUES:

• Salt of the Earth: We aspire to be good people. People who are humble, hardworking, honest and kind to one another. People who are fun to work with, who trust and are respectful of each other.

• Do What's Right: We don’t believe in taking shortcuts. We believe in doing what is right, not what is easy or expected.

• Earn It: We believe in rolling up our sleeves and not being afraid of hard work. We want to earn the respect of others, the results we deliver and the praise we receive.

• Make things Better: We aspire to leave things better than we found them and are always looking for a better way. Great ideas come from anywhere, they come from being curious, passionate, solutions-oriented people who care deeply about what we do.

• Seek Different Perspectives: We believe in embracing difference; the perspective it brings, how it challenges us, how it spurs creativity, and its ability to make us better.

Salt XC is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.