At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.
Function:
AdministrativeJob Summary:
The Operations Administrative Assistant is responsible for a wide range of duties requiring a high degree of technical/computer skills and confidentiality. This person provides support and assistance to the Operations Manager and his staff. Production, Maintenance, and Product Handling are included under Operations at the Donaldsonville site.
This position requires effective communication and interaction skills with Donaldsonville employees, CF corporate offices, and other CF sites.
Job Description:
Major Responsibilities:
1. Act as document control for Operations, Maintenance and Product Handling including, but not limited to, preparing original procedures, inputting corrections or updates, and incorporating the modifications into Donaldsonville’s Intranet Delivery System. This includes:
- SOPs
- Training Plans
- Safe Operating and Control Limits
- Ventilation Plans
- Rescue Plans
- Lock, Tag, and Try procedures
- Loss Control Procedures
- Confined Space Entry Procedures
2. Maintain Daily Production Report duties
- Assemble reports and confirm comments with operations (Urea 2 Day Supervisor)
- Distribute via email once all operations and product handling data has been entered and reviewed
- Notify appropriate personnel that reports are complete.
- Note – operations personnel serve as backup for this role as needed during vacation and weekend.
3. Prepare and distribute the following routine reports in a timely manner:
- Donaldsonville Monthly Operations Report
- Action item progress and tracking reports
4. Assist in monitoring adherence to the Production, Product Handling and Maintenance Budgets.
- Work with Accounting to generate and compile as necessary the reports required to adequately monitor adherence to each budget.
- Monthly monitor the Operations Manager’s budget.
5. Provide assistance to Operations Manager and his direct reports.
- Schedule and provide assistance for meetings/appointments.
- Provide logistic assistance as and if needed between tour groups and Donaldsonville staff.
- Assist with preparing presentations and documents for monthly reporting.
- Handle telephone, messages and emails.
- Incoming and outgoing correspondence and reports.
- Communicate with and assist Operation Manager’s staff as necessary.
6.Assist with coordination and interface between Donaldsonville and Northbrook.
- Assists in generating presentation material.
- Is aware of and tracks as needed the itineraries of managers at CF
- Assist in scheduling and managing visitors and tour groups
7. Arrange travel for Donaldsonville Personnel (Assist Executive Administrative Assistant in this task.)
- Arrange air, hotel, and car rental for employees as needed through Direct Travel using Concur search engine.
- Manage Travel Profiles for Donaldsonville employees who travel for CF Industries.
8. Assist other CF Donaldsonville departments.
- Provide assistance to other departments as back-up, resource and/or help with heavy workloads.
9. Purchase goods and services with “P” card and
10. Prepare and distribute bi-annual CF Donaldsonville site newsletter.
INTERNAL CONTROLS:
Understands and complies with established departmental processes and procedures designed to support internal controls efforts. Identifies and brings to the attention of department management internal controls deficiencies
POSITION QUALIFICATIONS:
- Relevant Bachelor’s degree or equivalent combination of education and experience.
- At least 5 years of experience in administrative support.
- Ability to work with and maintain confidential information.
- Ability to adapt to a changing environment and handle multiple priorities with little supervision.
- Excellent organization, communication, presentation and interpersonal skills.
- Excellent writing and analytical skills with strong attention to detail and a high focus on accuracy
- Excellent computer skills including Microsoft Office software.
- Willing to work overtime during emergency situations.
- Must be able to acquire Transportation Worker Identification Credentials (TWIC)
- The ability to prove drug and alcohol free at random or for cause.
POSITION SCOPE/CONTRIBUTION:
This position is responsible for varied duties requiring a broad familiarity with CF and assignments at this level are carried out with considerable independence. The incumbent is required to exercise strong decision making skills and sound judgement.
The statements in this document are intended to describe the general nature and level of work being performed by persons assigned to this job. These statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this position.
- CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
- Employees in the US can learn more about their rights by viewing the federal "EEO is the Law" poster (PDF) and others as detailed below:
Pay Transparency
https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf
FMLA:
https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
Employee Polygraph Protection Act
https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
- Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”.
If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us at [email protected].
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