Specialist, Accounts Receivable

Red River is seeking an Accounts Receivable Specialist to support the seamless transition from sales orders to invoicing and collections, ensuring accuracy and efficiency in financial transactions. This role is pivotal in delivering exceptional customer service to both internal and external stakeholders by managing invoicing processes, resolving payment issues, and maintaining accurate financial records. The ideal candidate will be detail-oriented, organized, and proactive in collaborating with sales teams and customers to achieve timely and accurate billing and collections.

Duties:

• Convert sales orders to sales invoices
• Review all documentation supporting a sales order for invoicing
• Review sales contracts and customer purchase orders
• Ensure tracking detail in sales order is correct for invoicing
• Review all documentation for sales tax, freight, or misc. charges added on for customer invoicing
• Invoice preparation by postage, email, and/or electronic invoicing
• Follow-up with sales and/or associates for timely invoicing
• Maintain relations with customers and solve pay issues
• Follow-up on receiving reports and invoice issues
• Maintain all documentation relating to sales invoicing and collections
• Maintain sales credit memos and data entry
• Maintain cash receipts data and input
• Maintain Contract Vehicle (SEWP, GSA, etc.) detail and data input
• Perform Month End reconciliation reports and journal entries
• Process sales tax documentation
• Maintenance contracts and incremental (monthly, quarterly, etc.) invoicing for Support Services, Professional Services, and Managed Services orders
• Customer credit card processing
• Processing of credit memos in Navision
• Processing of new customer card requests
• Provide backup for other accounting staff during their absence
• Answer phones as determined necessary to back up Sales reps. and Sales associates.
• Participate as a volunteer committee member
• Working with phone system / office equipment
• Tracking of payments and shipments via Internet websites

Requirements:

• High school diploma or equivalent; some college-level work preferred
• Relevant work experience may be substituted for college-level work
• 2+ years of AR experience preferred

Knowledge, Skills and Abilities:

• Computer keyboarding skills and general computer knowledge
• Basic math skills and understanding accounting methods
• Good organizational and prioritization skills
• Working knowledge of all aspects of Navision related to position; future conversion to Deltek Costpoint system
• Prior strong working knowledge of: Microsoft Outlook / Office (Excel, Word)
• Internet research for invoicing and collections
• The understanding, knowledge, and the reading of customer contracts for invoice processing and payment collection
• The understanding and knowledge of customer related websites for invoice submissions
• Good communication skills via phone, email, and/or face to face with both internal and external customers in an efficient and clear manner

Essential Elements (Mental; Physical; Equipment used):

• Ability to attend work for all regularly scheduled hours
• Ability to work extended hours as necessary
• Sit for extended periods of time at computer terminal
• It is anticipated the Accounts Receivable Specialist will follow a timely process of helping to collect outstanding payments owed to Red River as this is important in providing the high quality of customer service expected from this position.

Red River offers a competitive salary, excellent benefits and an exceptional work environment. You can review our benefit offerings here. If you are ready to join a growing company, please submit your resume and cover letter (optional).

EOE M/F/DISABLED/Vet

Red River is an equal opportunity employer and makes employment decisions based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, age, family medical history or genetic information, disability, past or present military service, or any other characteristics protected under the laws applicable in the locations where Red River operates.  Red River will not tolerate discrimination or harassment based on any of these characteristics. 

Red River does not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to job postings or otherwise. Placement fees will not be paid to any recruiter unless Red River has an active agreement in place with the recruiter and such a request has been made by the Red River Talent Acquisition team and such candidate was submitted to the Red River Talent Acquisition Team via our Applicant Tracking System. Any unsolicited resumes or other data submitted to Red River in violation of this policy may be used by Red River without obligation to pay any fees of any kind to the recruiter.