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Job Description
Who We Are
Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
The Role
The Speakers Department Coordinator will report to an Executive responsible for the departments contracts and accounting processes. The Coordinator will support the Contracts Team with drafting, editing, and executing speaking agreements, as well as tracking incoming funds and assisting with the internal accounting process to ensure payments are paid and received promptly.
Responsibilities
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Draft agreements for a high volume of confirmed speaking engagements and personal appearances
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Review, edit and red line agreements as needed
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Create invoices and assist in tracking monies owed for each engagement
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Create booking reports for each agreement event noting event date, commission, and other payment details
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Assist the team with vendor set up and creation with various buyer accounting systems
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Provide support across dept. for billing matters and liaise direct with accounting
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Work with internal offices, client teams and managers to obtain client materials needed for agreements and payment
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Maintain records for clients to ensure the most up-to-date information is available to all members of the dept.
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Serve as backup to the Contracts Team when necessary
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Other duties as assigned
Qualifications
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BA/BS from an accredited University or College or equivalent work experience required
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1+ years’ of experience as a paralegal, or strong interest in paralegal work
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Background in finance / accounting, or similar interest, a plus
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Organized, efficient, and detail oriented, with a sense of urgency
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Excellent communication skills (verbal and written)
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Experience that demonstrates the ability to multitask and constantly reprioritize workload
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Thrives in a fast-paced, high volume work environment
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Customer service experience
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Microsoft Word, Excel and Adobe Acrobat Pro proficient
Location
This role will be based in our Los Angeles, CA office.
Compensation
The base hourly rate for this position is in the range of $23.00-25.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.
The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
What We Do
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
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