Senior Payroll Administrator

About Procare

For over 30 years, Procare Solutions has been dedicated to empowering early childhood educators by providing products and services that enable them to focus on the care, safety and education of children.  We recognize the responsibility that comes with nurturing and educating children, which is why our child care management solutions are designed to automate business processes, help ensure safety and compliance, communicate with families and provide educational resources and training to help teachers and children thrive.

Over 40,000 satisfied customers have chosen Procare Solutions as their trusted partner in providing exceptional care for young minds.   

A Little About the Role

Procare is seeking an experienced and detail-oriented Senior Payroll Administrator to oversee all aspects of payroll operations for 450+ employees across multiple locations. The ideal candidate will ensure accurate, timely payroll processing while maintaining compliance with all applicable laws and internal policies. This role requires a strong attention to detail, deep knowledge of payroll systems, and a commitment to data integrity, compliance, and continuous process improvement.

What you’ll do:

• Lead end-to-end semi-monthly payroll processing in compliance with federal, state, and local regulations.
• Enter, maintain, and process payroll data including salaries, bonuses, commissions, and deductions.
• Ensure accurate processing of taxes, benefits, garnishments, and other payroll deductions.
• Review and audit time sheets, leave balances, and time-off requests for accuracy.
• Maintain accurate payroll records and ensure data confidentiality.
• Audit discrepancies, report findings, and ensure timely resolution.
• Manage tax rates, filings, and reconciliation of payroll tax deposits.
• Process offboarding and final pay for terminated employees.
• Respond to employment verifications and inquiries from auditors and agencies.
• Collaborate with HR and Finance to ensure accurate general ledger postings and reconciliations.
• Oversee year-end processes, including W-2s and other required filings.
• Lead payroll-related reporting, testing, and audits.
• Serve as UKG Payroll and UTA subject matter expert, support employee and manager inquiries.
• Provide reporting, support business initiatives, and participate in special projects.
• Evaluate internal controls and implement system/process improvements.
• Stay abreast payroll laws and best practices to ensure ongoing compliance.

Our ideal candidate will have: 

• 5+ years of multi-state payroll experience.
• Strong knowledge of payroll operations, tax laws, labor regulations, and compliance standards.
• Proficiency in payroll systems (UKG, Paylocity preferred; ADP, Paychex, Workday, Ceridian also valued).
• Advanced Excel skills and proficiency in Microsoft Office (Word, Outlook).
• Excellent analytical, problem-solving, and critical evaluation skills.
• Strong organizational skills and exceptional attention to detail.
• Clear, professional verbal and written communication.
• Ability to handle sensitive information with discretion and ethical practice.
• Experience in reporting and data storytelling.
• CPP certification and degree in Accounting, Finance, or related field are preferred but not required.

Why Procare?

• Excellent comprehensive benefits packages including: medical, dental, & vision plans
• HSA option with employer contributions
• Vacation time, holidays, sick days, volunteer & personal days
• 401K Plan with employer match and immediate vesting
• Employee Stock Purchase Plan
• Employee Discount Program
• Medical, Dependent Care, and Transportation FSA Plans
• Company paid Short and Long-Term disability and Life Insurance
• RTD EcoPass for all Denver employees
• Tuition Reimbursement and continued Professional Development
• Fast paced, high energy workplace environment in prime downtown location
• Regular company provided meals

Salary

$65,000-$80,000/year DOE

Location

While our preference is a candidate located in Denver, CO, this role is open to remote candidates in the following states: AL, AZ, CA, CO, CT, FL, GA, ID, IL, IN, IA, KY, ME, MD, MA, MI, MN, MO, NV, NJ, NY, NC, OH, OR, PA, TN, TX, VA, WA, WI.