Senior Executive Assistant to the CEO

Reposted 10 Days Ago
Be an Early Applicant
El Segundo, CA
Mid level
Information Technology • Consulting
The Role
Provide administrative support to the CEO, including managing calendars, travel arrangements, and communication, while ensuring organizational effectiveness.
Summary Generated by Built In

Avasant is currently seeking an experienced Senior Executive Assistant to support Avasant’s CEO & Chairman (who is based in Los Angeles, CA).As a global organization, we are seeking someone who is passionate about opportunities for career advancement, exposure to a multifaceted company, and who possesses an entrepreneurial spirit.
*This role requires being onsite at our El Segundo office  Monday- Friday*

Job Duties and Responsibilities

  • The Candidate will support heavy calendaring and booking of travel for Avasant CEO.
  • The Candidate will work directly with CEO’s operational and sales leads to support all efforts related to Office of the CEO.
  • The Candidate must possess a strong sense of urgency, be solution-oriented and resourceful, have proactive follow up skills, be task-oriented, and be able to anticipate needs.
  • The Candidate must have strong organizational skills, be detail-oriented, and possess excellent communication skills.
  • This Candidate should be personable and have a positive attitude.

Additional support activities include:

  • Juggling executive needs and ensuring priorities are maintained.
  • Use good decision-making skills to determine the level of urgency of matters brought to their attention and work accordingly.
  • Coordinate complex travel arrangements.
  • Coordinate and liaise with other leadership and other support staff on a regular basis.
  • Complete tasks related to personal matters (calling doctor’s offices, paying bills, arranging gifts, etc.).
  • Support all matters related to CEO’s day-to-day activities.
  • Manage email correspondence by sorting, filtering and prioritizing communications.
  • Provide daily updates to CEO and his team on email inbox messages and tasks to be completed.
  • Support the planning and facilitation of large meetings with internal and external parties.

Required Education, Skills & Experience

  • A minimum of 2 - 5 years’ experience supporting C-level executives (CEO, CFO, COO).
  • Experiencing scheduling and managing C-Suite calendars.
  • Polished and experienced in liaising with external parties, clients and their teams, and C-level network.
  • Experience scheduling domestic and International travel and logistics.
  • Experience working in a corporate environment (non-government).
  • Strong correspondence, typing, phone etiquette, and writing skills (memos, emails, documentation).
  • Strong MS Office Suite skills (Outlook, PowerPoint, Excel, Word).
  • Bachelor’s degree in business administration, marketing, communications, or similar.

Other Requirements

  • This role is onsite and requires to be in office Monday-Friday.
  • Be able to take feedback constructively.
  • Ability to adapt to last-minute requests, and short notice changes to the CEO’s schedule.
  • Self-directed and proactive, and possessing the ability to take direction.
  • Able to work independently in a fast-paced environment across multiple time zones and geographies.

Top Skills

Excel
Ms Office Suite
Outlook
PowerPoint
Word
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The Company
HQ: Los Angeles (El Segundo), CA
235 Employees
On-site Workplace
Year Founded: 2006

What We Do

Avasant is a leading management consulting firm focused on translating the power of technology into realizable business strategies. Specializing in digital and IT transformation, sourcing advisory, global strategy, and governance services, Avasant prides itself on delivering high-value engagements through industry focused innovation and flexible client based solutions.

Our seasoned professionals have an average of 20 years of industry-honed expertise, having conducted 1000+ engagements in over 40 countries. Avasant’s next generation consulting and advisory methods have made it the top-ranked firm in its class, with accolades from numerous organizations, including: Vault, NOA, IAOP, and Wall Street Journal.

Avasant’s engagement in the global market has inspired a strong commitment to community and purpose. Avasant Foundation supports technology and skill development programs to create employment opportunities for youth. In this regard, we have implemented three critical programs across Africa, Asia, the Caribbean and Latin America. Within the US, our efforts are focused on supporting Science, Technology, Engineering, Arts, and Math (STEAM). For more information, visit www.avasant.com.

Follow news, photos and video on Twitter at www.twitter.com/avasant, Facebook at https://www.facebook.com/avasantllc, and LinkedIn at https://www.linkedin.com/company/avasant.

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