Senior Administrative Coordinator

The Senior Administrative Coordinator will be a critical part of the Gasoline Distribution & Station Operations team, reporting to the VP of Environmental Construction and Compliance. The Gasoline Distribution & Station Operations has a portfolio of approximately 1200 owned or supplied gas stations under a variety of brands (Mobil, Exxon, Shell, Sunoco, Gulf, CITGO and Global) from Northern Maine to Southern NJ. Additionally, we have over 130+ convenience stores called Alltown in MA, CT turnpike and a few in NH.
For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner’s integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in the energy transition with initiatives like GlobalGLO and supporting the communities in which we operate with our charitable work.
We’re excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We’re looking for passionate people with great ideas to contribute to our company’s future. If you’re motivated by what’s next, Global Partners can provide you the opportunities to push your career to the next level.
The Types of “Energy” You Bring 

• Excellent written and verbal communication skills.

• You are self-motivated and like to take initiative.

• You are a team player with a positive attitude.

• You have strong time management skills.

“Gauges” of Responsibility 

• Works closely with the Senior Executive Assistant for all administrative tasks

• Supports GDSO Operations team with office administrative, procurement and onboarding tasks as needed

• Perform diverse, administrative duties and manages tasks for the team to include event planning, calendar management, travel arrangements, and handling confidential and sensitive information

• Creates presentations and reports, compiles data into spreadsheets, prints, copies and scans for team as needed

• Create and maintain files and effectively organize the office of assigned executive group as needed

• Compose and accurately proofread letters and documents

• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary

• Coding and submitting invoices accurately and efficiently for proper allocation of expenses

• Tracking and following up on payments of any outstanding invoices

• Build, develop, and grow strong, collaborative relationships with peers and colleagues

• Project support to include physical site repair request management within Oracle, presentation preparation, filing, organizing, and other duties as requested.

• Provide data administration systems support including: ENFOS, environmental database management to prepare and track budgets, handle all aspects of invoicing payment process and organize environmental reporting and LINQ, compliance database – Manage store level environmental compliance documentation for approximately 850 retail locations

• Work with numerous departments (Branding, Legal, Finance, Credit) acting as a liaison to move documents along.

• Proactively be knowledgeable in new systems in order to train and answer team’s questions

• Strong leadership, relationship-building and team collaboration skills. Must be able to take the lead and make educated decisions to keep work flowing.

• Commitment to working in a dynamic, diverse and rapidly evolving work environment.

• Proven track record of meeting deadlines and successfully managing operational & administrative strategies, processes and projects with exceptional organization.

• Self-motivated and able to operate independently, as well as an outstanding ability to work collaboratively with all levels of the organization. Must thrive in a team-oriented work environment.

“Fuel” for You

• Coins! We offer competitive salaries and opportunities for growth. We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.

• Health + Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.

• The Road Ahead – We offer 401k and a match component!

• Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service.

• Give Back! We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.

The GPS of our Interview Process

• First thing first, if you’re interested in the role, please apply.

• A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.

• We conduct in-person and virtual interviews and will provide additional interview information or other items needed at that time.

Qualifications

• BA or BS degree preferred

• 5-7 years of Executive/Operations/Administrative Experience preferred

• 3-5 years Customer/Client Service Experience preferred

• Experience supporting Construction and Maintenance Teams a strong plus

• Understand deals/cash flows/P&L’s at a basic level in order to proofread before going to upper-level management

• Ability to act as gatekeeper and escalate relevant information to leadership, as needed.

• Demonstrated proficiency in maintaining accurate records, and in preparing and using charts, graphs and tables.

• Conscientious, efficient, achievement-oriented and self-disciplined.

• Microsoft Excel, Word, PowerPoint, and Outlook

• Experienced in calendar management

• Oracle and DocuSign experience a big plus

• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.

We are an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information and any other legally protected status. 

We value passion and potential. If you are enthusiastic about a position and think you can make a meaningful impact, we encourage you to apply even if you don't check every box. We embrace different perspectives, backgrounds and experiences.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.

*Disclaimer: At Global Partners, we don't use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know: In Massachusetts, it's illegal to require or administer a lie detector test as a condition of employment of continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.