Recruitment Onboarding Specialist (Pre-Employment)

About the Role:
As a Recruitment Onboarding Specialist specializing in Pre and Post-Employment Compliance, you will play a critical role in ensuring a smooth and efficient onboarding process for new hires. Your attention to detail and organizational skills will be essential in validating and processing all pre-employment requirements, setting up new hire credentials, and ensuring compliance with company policies. This position is ideal for someone who thrives in a fast-paced environment and is passionate about creating a seamless onboarding experience. This role is critical to ensuring that all new hires feel welcomed and prepared to succeed from day one.

What You'll Do:

• Manage the collection and validation of pre-employment requirements, including proof of government IDs and pre-employment medical examinations (PEME).
• Ensure all critical payroll-related documents are completed, validated, and submitted promptly.
• Oversee UKG (Ultimate Kronos Group) enrollment for new hires, ensuring accurate and timely input of information.
• Create and manage new hire credentials, such as system access, email accounts, and other required logins.
• Ensure all necessary documents are uploaded into the system and meet compliance standards.
• Conduct thorough checks and validation of all submitted documents or requirements to ensure accuracy and completeness.
• Chase new hires to ensure completion of secondary requirements, following up in a timely and professional manner.
• Coordinate with the HR team to track and follow up on pending documents or issues.
• Ensure background checks are completed and classified before the employee's 20th day from their start date.
• Follow up on pre-employment medical examinations (PEME) to ensure the new hire is cleared on their classification.
• Report any failed background checks or PEME results to HR promptly and accurately.
• Report non-compliant new hires to HR in a timely manner for further actions.
• Provide ongoing support to new hires during the onboarding process, answering questions and addressing concerns.
• Assist in scheduling and conducting onboarding sessions, ensuring that new hires are oriented to company policies and culture.
• Collaborate with the IT, Payroll, and Operations teams to ensure a smooth transition for new hires.

What We Expect From You:

• Strong organizational skills with a keen eye for detail.
• Proficiency in HR systems, preferably UKG or similar platforms.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• A proactive mindset with the ability to prioritize tasks and meet deadlines.
• Previous experience in HR, recruitment, or onboarding roles is a plus.
• Knowledge of background check processes, government ID requirements, and pre-employment medical examinations is advantageous.

What you’ll get in return:

• Full-time employment
• Competitive compensation based on experience
• Attractive benefits package including medical, dental, and vision options based on location
• Access to free posture-based fitness workouts from home
• Paid Sabbatical Leave
• Training opportunities provided by PartnerHero and outside entities
• 1-on-1 coaching with feedback sessions, mentorship, and opportunities for cross-functional development

Company Culture is at our core

Culture leads, and success follows. Our core values bring intention to our work and set the tone for our culture. From the partners we serve to the associates who work with us, we share a set of core values that guide our actions.

• Care for others - Cooperate, empathize, and seek opportunities to put each other first.
• Embrace growth - Expand your mind by taking calculated risks, developing your skills, and staying open to change
• Manifest trust - Trust is the bond that allows us to work at our highest levels, as members of a team, in a unified direction. It is continuously earned by delivering on our commitments.
• Take ownership - Doing the right thing should come naturally.
• Be humble - Seek guidance, receive feedback, ask questions, and listen to your colleagues

PartnerHero is proud to be an equal-opportunity workplace. We value diversity, inclusion, equity, and belonging and these pillars are at the heart of how we work together. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other applicable legally protected characteristics in the location in which the candidate is applying. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

We are committed to the inclusion of all individuals and will make reasonable accommodations for qualified individuals with disabilities in our job application process. If you require assistance or accommodations to participate in the job application or interview process, please contact [email protected].