Client Services Specialist

WHO WE ARE

Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers. 

Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. We are based in Dallas, TX and also have offices in Austin, New York, Chicago, Portland, and Belfast. 

If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you. 

AFS has received a number of prestigious industry awards, including:

• 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards

• 2021 Most Innovative Companies - presented by Fast Company

• 2021 Best API & Best Trading Technology - presented by Global Fintech Awards

ABOUT THIS ROLE

Be part of a fast-paced team focused on enhancing relationships and building customer loyalty. Apex Fintech Solution's Service Management Organization (SMO) is seeking an Client Services Specialist who is empowered to build strong, trust-based relationships with our clients, challenge the status quo, create innovative solutions to traditional problems, help us streamline and automate manual processes, and to be a change-agent for the firm. Learn the financial industry while providing high-quality services to Brokerage firms, Registered Investment Advisors, and End Investors.  

You will be providing world-class customer service to firms, and certain end investors. You will be taught a broad range of transferable product, technology, and systems skills, which will enable you to think critically about how we can improve our suite of offerings. You will provide outstanding service through telephone and electronic interactions. You will also make a meaningful impact through your inclusion in strategic initiatives and cross-company projects. You will support service questions, operational inquiries, and internal team members.

Our Service Management Organization is a great place to truly learn about the financial services industry. We are a teaching and learning department. We have a strong group of associates, all of whom are highly collaborate and client centric focused. You should expect regular 1:1s with your manager, a robust onboarding program, and to be part of a great and friendly team. We care about our people and invest heavily in their professional and personal development, as well as their personal goals. 

Duties/Responsibilities

• Serve as the primary point of contact for clients.

• Manage partner firm and end investor escalations, ensuring timely and effective resolution.

• Support inquiries related to Operations, collaborating with internal teams to address customer queries and resolve issues.

• Create and maintain system documentation to ensure clarity and consistency in processes.

• Strictly adhere to established procedures and security controls to safeguard customer information and assets.

• Maintain ownership of key supervisory checklists, ensuring adherence to compliance requirements and operational standards.

• Support business process improvement initiatives and ad hoc projects.

Education and/or Experience

• Bachelor's degree in business, finance, or a related field or equivalent work experience

• 3+ years of experience in client services, relationship management, or a similar role within the financial services industry

• FINRA Series 7 License required (or willingness to obtain within 90 days of hire)

Required Skills/Abilities

• Must be a self-starter, flexible, innovative, and adaptive

• Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organization

• Ability to work both collaboratively and independently; ability to navigate a complex organization

• Advanced analytical skills

• Excellent project management and organizational skills and capability to handle multiple projects at one time

• Proficiency in Microsoft 365

Work Environment

• This job operates in a hybrid, office environment.

#operations #associate #full-time #LI-XX #APEX

​Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS, we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

Diversity, Equity, Inclusion, and Belonging (DEIB) Commitment

We're looking for all kinds of people.

At Apex, we believe that wealth management and investing should be accessible to everyone, and we strive to create spaces to democratize investing for folks of all walks of life. Internally, we embrace diversity and are dedicated to creating an inclusive and equitable workplace, which reflects our company vision and mission. We value every team member's unique perspective and are committed to fostering a culture where everyone belongs. Join us in our mission to empower and celebrate individual differences.

Apex is committed to being an equal opportunity employer. We ensure that qualified applicants receive fair consideration for employment without discrimination based on sex, gender identity, gender expression, sexual orientation, race, color, natural or protective hairstyle, genetics, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Know your rights: workplace discrimination is illegal. We stand by this commitment to promote a diverse, equitable, and inclusive workforce.