Recruitment Administrator

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Job Title

Recruitment Administrator

Department

People

Location

Birmingham

Reports To

Recruitment Manager

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally.  Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

In the UK Hogan Lovells has offices in Birmingham and London. The Birmingham office opened in 2015 and has a number of practice areas including Corporate/Commercial, Disputes, Finance and Real Estate, as well as our Legal Delivery Centre and Business Team. The office has recently trebled in size and moved into a new fitted out space in the Colmore Building.

Department Description

The People Team work with partners and senior Business Team leaders to support all aspects of our people’s careers, from recruitment to retirement to help the firm deliver on its vision.

We aim to create a compelling employer brand to attract the most talented people and provide them with the support they need to perform at their best throughout their careers

We work to develop a culture that is diverse, inclusive, and respectful, so everyone feels supported and valued and can play their part in helping the firm realize its vision.

The UK Legal and Business Team Recruitment team is responsible for the firm's strategic aim of recruiting, developing and retaining the best people across all the legal practices and Business Team departments. 

Role Overview

Working with the Legal and Business Team Recruitment team this role will provide essential administrative support throughout the recruitment life cycle.

Key Responsibilities / Accountabilities

• Diary management and organising meetings
• Processing invoices
• Drafting job descriptions
• Drafting offer emails
• Preparing agency terms & conditions
• Managing recruitment folders and ensuring documents are kept up to date
• Uploading job requisitions onto our recruitment portal (Workday)
• Scheduling interviews
• Meeting Birmingham based candidates coming into the Birmingham office for interviews and carrying out in-person Right to Work checks
• Maintaining recruitment ‘trackers’ and reports
• Screening applicant CVs
• Responding to ad hoc recruitment queries from prospective candidates
• Market mapping and identifying potential candidates on LinkedIn
• Assisting with the onboarding administration for third party contractors
• Uploading candidates onto our HR system (Workday)
• Creating project spreadsheets with new joiner details
• Filing new joiner paperwork
• Working with the conflicts team where necessary to ensure new joiners are cleared to work on new matters
• Meeting contractors in the LDC to complete day 1 Right to Work checks

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

All members of the firm participate in our Responsible Business program

Person Specification

Qualifications & Training

• Previous experience working in an administration role
• Excellent IT skills
• Candidates must have a strong academic background
• Experience in the legal sector or recruitment is an advantage but not essential

General Attributes

• Excellent planning and organisation skills.
• Respond promptly and efficiently to last minute requests/changes to schedules
• Strong technical / document production skills
• Impeccable attention to detail and capable of following instructions
• Professional telephone manner
• Flexible, team working approach
• Proactive and enthusiastic approach to work

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, ethnic origin, gender identity, religion, sex or sexual orientation.

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