Recruiting Coordinator & Office Manager

About Lumafield: 

Lumafield was founded in 2019 to upgrade manufacturing.

We are engineers with deep experience across the product development cycle, from initial ideas to shipping hardware, across industries and specializations, who became frustrated by the cost and complexity of modern manufacturing. So we decided to upgrade it.

Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. We started with industrial CT scanning, which for us was the most valuable but underutilized tool in the manufacturing toolbox, enabling us to rapidly inspect essential components non-destructively.

We rebuilt the whole system, from X-ray capture, to computer vision analysis, to web-based collaboration, to the entire business model, making the most advanced manufacturing tech more accessible to every industry. Our company, like our platform, is designed for upgrades. We’re building for greater intelligence, autonomy, and speed. For deeper vision, operational excellence, and powerful insights. And then we'll upgrade it all again.

Lumafield is headquartered in Cambridge, MA, and has an office in San Francisco, CA.

About the role:

Lumafield is seeking a Recruiting Coordinator & Office Manager to join our growing General & Administrative team. You'll play a pivotal role in shaping our culture, supporting our rapid growth, and ensuring our office runs like a well-oiled machine. This is a high-visibility, high-impact position for someone who thrives in fast-paced environments and loves juggling priorities. You will help support the People Operations team to recruit efficiently and provide a best-in-class candidate experience. This is the perfect chance to expand your skills in a role that blends Talent Acquisition and Office Management.

In this role, no two days will be the same. Our environment is highly collaborative, fast-paced, and dynamic.

What you'll do:

• Own the scheduling and coordination of our Talent Acquisition Pipeline. Schedule and coordinate interviews across departments, handling last-minute changes with composure and creativity
• Support candidate sourcing, communication, pre-boarding, and onboarding initiatives.
• Serve as System Administrator for our ATS, Lever
• Run our campus recruiting program.
• Manage day-to-day office operations of our HQ in Cambridge, MA.
• Welcome and greet all visitors, ensuring an inviting and thoughtful office experience.
• Oversee shipping and receiving for all teams in the office. Manage our weekly lunch deliveries, office snack program, and tidiness of communal spaces.
• Ensure spaces are being utilized efficiently and work with internal stakeholders to make sure the space is evolving to meet the needs of our teams, maintaining a continuous improvement mindset.
• Maintain vendor relationships partnering with facilities, procurement, and accounting teams to manage facility and vendor payment processes.
• Support the plan and execute office and team events. Be a leading example of our culture champion!
• Take on various ad hoc projects as needed

About you:

• You are detail-oriented with a customer service mindset.
• Would describe yourself as a creative problem solver and technically savvy.
• Have an organized and operational approach
• Are a stellar communicator, both written and verbal.
• Enjoy a fast-paced, dynamic environment.
• Previous startup environment exposure is desired.

Lumafield offers both competitive cash and equity compensation, as well as a health & wellness stipend, 401k, parental leave, flexible PTO, commuter benefits, company wide events and more! 

Lumafield is committed to building a team that represents a variety of backgrounds, perspectives, and skills, because the more inclusive we are, the better our work will be. Do you feel like your skills don’t meet every single requirement listed? We encourage you to apply anyway – If you’re excited about our technology, the opportunity, and are eager to learn more we’d love to hear from you!  

In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability, genetic information or veteran status. 

Reach out if you want to be a part of what we are building.