Records Specialist

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in EPIQ’s service agreement with client. The Records Specialist is responsible for performing Records operations and assisting with the administration of Records including physical and electronic.

Essential Job Responsibilities

• Facilitate the processing of orders in a timely and organized manner
• Actively manage both on-site and off-site Records collection while maintaining consistent Records across the Firm Records Management system and off-site vendor systems
• Utilize the Records Management System (FileTrail) to enter, index and update content including running various reports
• Comply with current document retention policy and make sure proper documents are retained or destroyed via FileTrail for physical Records
• Monitor the Records Management mailbox to identify and reply to request for access to systems and or documents from our DMS system (NetDocs)
• Daily investigate all floors to ensure proper secure shredding has been removed and staged for pickup from outside vendor (Iron Mountain)
• Stage delivery of boxes from outside vendor(Iron Mountain) to be reviewed and disposed of due to the Firm’s Record Retention policy.
• Prepare weekly status reports
• Assisting with research to obtain file disposition.
• Assisting with information mobility in the process of file transfers
• Attend all Records Management training sessions an provide valuable input.
• Additional task and responsibilities will be assigned by the Records Manager as needed

Qualifications & Requirements

• High School Diploma or GED
• Fundamental understanding of Records Management, data privacy, and data security considerations unique to law firms, preferably 2-3 years
• Fundamental understanding of Legal holds and retention of client records in compliance with Firm policies and standard procedure
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced environment
• Ability to collaborate closely with co-workers
• Ability to lift or move 65 lbs. or greater
• Ability to walk, bend, kneel, stand, or sit for an extended period of time
• Strong attention to detail; and the ability to work additional hours, as needed
• 8:00 AM - 4:30 PM M-F

The Compensation range for this role is 19.84 to 25.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

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Click here to learn about Epiq's Benefits.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.