Reconciliation Manager (Remote)

Join Us!
Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey -- relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners -- helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com .
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2024 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.
Job Summary & Responsibilities
The Reconciliation Manager will report to the Sr. Director, Distributions, Reporting & Recon in the R&C Operations Department. This role is responsible for overseeing, monitoring, and assisting with the daily workload of the Tax and Reconciliation teams. The primary goal of this position is to provide leadership, training, and guidance so that all responsibilities performed by these teams are accurate and timely while meeting our established service levels.• Coordinate all aspects of the Company's tax reporting for accounts and relationships, including but not limited to 1099B, 1099INT, 1099DIV, 5498, 1099R, 1042S• Analyze the tax format files for accuracy and work with our vendor and internal Technology group to make necessary adjustments• Prepare and file 945 and 945A, 1042, 1099Misc• Review and approve the State Tax Withholding Returns, 5500-EZ Forms and corrected tax return filing• Research and respond to IRS notices and understand tax reporting requirements for new business lines, accounts, and activity• Provide client service to our external relationships that are using our tax services and maintain relationships with external vendors• Coordinate the production and retention of client tax form statements through our outside vendor relationships and internal Technology group• Review and approve daily reconciling reports and process quarterly reporting for applicable banks (Barclays and BMW banks)• Prepare various reports for Operations to research such as outstanding transactions, net overdrafts, and outstanding cases• Delegate, monitor, and complete Salesforce cases for stop payment, prepaid card stop payment, cleared check copies and miscellaneous outstanding check requests• Provide data and information for management to assist with business and policy decisions which includes preparing team statistics, reporting and enhancement updates• Build and develop positive relationships with cross functional leaders in Operations, Client Services and Sales while supporting these departments by providing active communication, training, assistance, and problem resolution• Provide leadership, guidance and direction to team members including but not limited to developing new processes and resolving complex issues • Provide constant innovation by designing, testing, and implementing new processes and workflows driven by automation to maximize efficiency, accuracy and control while optimizing resources• Assist in the testing of enhancements to the trust accounting system in relation to the tax and reconciliation processes • Establish and maintain documentation associated with all policies, procedures, and activities• Keep the Senior Director, Reporting & Reconciliation apprised of escalated client issues, processing errors or performance issues • Provide data and information for management to assist with business and policy decisions which includes preparing team statistics, reporting and enhancement updates• Other duties as assigned.
Typical schedule for this position is Monday to Friday from 8 a.m. CT to 5 p.m. CT.
Preferred Qualifications
Years of Experience: • 7-10 years of experience • 1-3 years of leadership experience
. Degree: • Bachelor's Degree in Business, Finance, Accounting, or related field . Certification: N/A . Skills & Abilities: • Previous experience in tax reporting for Individual Retirement Accounts and Taxable Custodial Accounts• Basic knowledge of Investments and Securities including the tax treatment of transactions related to the securities• Familiarity with the IRS FIRE file formats and filing system preferred• Clear ability to lead, train, delegate to and motivate staff• Team player • Detail-oriented, organized, and dependable• Ability to adapt, maintain a positive attitude and support management through changes to business process, company policies, systems, and technology • Strong ability to problem solve both internally with staff and externally with clients• Ability to work independently to accomplish assigned tasks on a daily basis• Possess excellent written and verbal communication skills• Plan and prioritize work effectively to meet deadlines • Able to work in a fast-paced environment• Strong computer aptitude with proficiency in Microsoft Outlook, Word, and Excel• Ability to learn and apply new concepts quickly • Comprehensive understanding of IRA rules and regulations related to distribution transaction processing preferred• Working knowledge of trust accounting systems preferred• Previous experience with IRAs, Solo 401(k) plans and other various Qualified Retirement Plans preferred• Knowledge of IRS rules and regulations in relation to both IRAs and Qualified Retirement Plans preferred• Experience with SharePoint applications and/or Salesforce CRM preferred
Compensation & Benefits
The compensation for this position will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive and bonus opportunities.
Inspira provides industry-leading benefits including, but not limited to: healthcare, 401K savings plan, company holidays, paid time off, parental leave and an employee assistance program.