POSITION OVERVIEW
We are looking for a Receptionist/Office Administrator to join our office based in Trafford Park, Manchester. As a member of our team you would be expected to have great communication skills and good work ethic. You will be a vital member of our team and will need to work closely with existing members of staff. The ideal candidate will be proficient in data entry, possess excellent organisational skills, and have experience with office operations.
MAIN TASKS AND RESPONSIBILITIES
- Welcome visitors with a friendly and professional manner, ensuring they feel comfortable.
- Offer and prepare refreshments for visitors.
- Arrange catering for large meetings and ensure the reception and boardroom areas are clean and presentable.
- Answer incoming calls confidently, transferring or taking messages as needed.
- High-volume scanning, shredding, and accurately digitally filing documents.
- Assist various departments with administrative tasks as required.
- Assist with invoicing and project closures.
- Manage incoming and outgoing mail, including sorting, distributing, and arranging collections or deliveries.
- Maintain and operate the franking machine.
- Organise maintenance for office/building equipment and liaise with suppliers to resolve issues promptly.
- Order and manage office and kitchen supplies, handling any ad-hoc requests.
- Maintain office security and safety procedures by controlling site and building access via the reception desk (monitoring the logbook, visitor attendance, and fire roll call records).
- Follow health and safety procedures to ensure a secure and safe working environment.
- Maintain accurate records of timesheets, holiday requests, and sick leave, ensuring all documents are signed, scanned, and logged into the system correctly.
- Advance team integration by organising office activities, such as lottery syndicates, sweepstakes, or fun office days to enhance morale.
POSITION REQUIREMENTS
- Educational Level: Computer literate
- Professional Experience: (-) 1-2 years of relevant experience
What We Do
Hyva Group is a leading global provider of innovative and highly efficient transport solutions for the commercial vehicle and environmental service industries. The company is committed to the development, production, marketing and distribution of components used in hydraulic loading and unloading systems on trucks and trailers. Its products are used worldwide across a range of sectors including transport, construction, mining, materials handling and environmental services providers.
Hyva produces the strongest front end hydraulic telescopic cylinder in the world, double acting cylinders, mobile and static compactors and waste collection units. Hyva's portfolio comprises: Hydraulics (cylinders and tipping gear), Container Handling Systems (hook and skip loaders), Waste Handling (transfer stations, compactors and refuse collection bodies), Floors (horizontal unloading/loading floors) and Cranes (fixed and rolling). These products are designed and marketed under several well respected brands: Hyva, Kennis, F.lli Ferrari and Amco Veba. Hyva is also a distributor of high value components.
Founded in 1979, the company is headquartered in Alphen aan den Rijn in The Netherlands and operates in more than 110 countries with over 3,500 employees around the world. The Hyva Group encompasses more than 30 subsidiaries globally, with an extraordinary sales and service coverage and 14 production facilities in Brazil, China, Germany, India, and Italy, with more than 20,000 customers.
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