Executive Assistant

Job Description
Are you ready to make an impact in a fast-paced, high-energy environment? As a Executive Assistant, you'll play a crucial role in supporting our leadership team and ensuring seamless operations. This is your opportunity to work with top executives, hone your organizational skills, and be part of a team that values excellence and collaboration. Join us and contribute to a firm that thrives on managing and anticipating risks in a constantly changing world.
As a Executive Assistant in the Risk Management team, you will support our Managing Directors and team members across London, Paris, and Frankfurt. You will manage complex schedules, coordinate logistics, and ensure smooth communication across the organization. Your role is vital in maintaining an effective control environment and supporting our mission to understand and manage risks. We value your attention to detail, flexibility, and ability to deliver high-quality work in a team setting.
Job Responsibilities

• Manage complex calendars and logistics for Managing Directors.
• Coordinate in-person meetings, conference calls, and video calls.
• Provide administrative support to the MRGR team across multiple locations.
• Serve as a gatekeeper in person and over the phone.
• Arrange complex travel logistics, including flights, VISAs, and accommodations.
• Process expenses and manage account reconciliations through Concur.
• Utilize internal systems for accurate data entry and information collation.
• Draft high-quality emails and messages for all organizational levels.
• Understand group priorities and become an integral part of the business.
• Assist with onboarding new team members, including technology and access setup.
• Collaborate with global assistant colleagues for smooth team operations.
• Perform general administrative duties and lead ad hoc projects.
• Handle regular activities proactively and independently.

Required Qualifications, Capabilities, and Skills

• Professional attitude with strong interpersonal skills.
• Polished, executive communication style.
• Previous administrative experience, ideally at the Managing Director level.
• Strong proficiency in Microsoft Office.
• Competency in diary management with good judgment on priorities.
• Experience arranging travel and producing accurate itineraries.
• Demonstrated proactivity and ownership in previous roles.
• Flexibility and openness to change.
• Ability to follow up without prompting and anticipate needs.
• High attention to detail and quality results.
• Team player who builds networks and collaborates effectively.

Preferred Qualifications, Capabilities, and Skills

• Experience in a high-paced, deadline-driven organization.
• Familiarity with risk management or financial services.
• Experience with Concur or similar expense management systems.
• Ability to adapt procedures and techniques to align with departmental goals.
• Experience working with executive-level clients across multiple lines of business.

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.
Risk Management helps the firm understand, manage and anticipate risks in a constantly changing environment. The work covers areas such as evaluating country-specific risk, understanding regulatory changes and determining credit worthiness. Risk Management provides independent oversight and maintains an effective control environment.